Specifications Writer jobs in Florida

Requisition No: 827795 

Agency: Department of Transportation

Working Title: SPECIFICATIONS COORDINATOR - 55009780

 Pay Plan: Career Service

Position Number: 55009780 

Salary:  $55,510.87 - $71,837.60 

Posting Closing Date: 04/29/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

223 / Program Management

Internal Agency

Only current Department of Transportation employees will be considered for this position

CAREER SERVICE

Contact Person:  Vince Camp

Contact Phone Number: (386) 758-3732

Contact Email Address: Vince.Camp@dot.state.fl.us

Anticipated Bi-Weekly Hiring Salary: $2,135.03 - $2,762.98

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION:
Performs engineering support work. Duties include performing technical assignments related to specifications within the District and assisting the District Specifications Engineer with specifications package preparation activities.

Provide guidance to internal design staff, project managers, consultants, and other District staff regarding Florida Department of Transportation (FDOT) specifications package preparation and electronic/digital delivery and storage procedures and requirements. Provide computer aided technical support and oral/written guidance to other units including, but not limited to, the District Design, District Maintenance, District Construction, District Environmental, and Legal Office representatives in the delivery of specifications and plans packages which meet the requirements of the Specifications Handbook and other established Department Procedures. Assist others to ensure that all items required to develop the Contract Plans Packages are complete and accurate.

Perform duties associated with Specs on the Web application by deleting, locking and unlocking specifications packages based on user requests.

Conduct quality assurance final reviews of consultant prepared specifications packages and ensure they are completed in accordance with Department procedures. Make comments for discrepancies found in the final review. Identify plan notes that are redundant or conflict with the Standard Specifications.

Ensure Contract Plans packages are correct and submitted in a timely manner to the appropriate contracting office. Ensure information is processed and forwarded to meet established deadlines for all specifications packages and contract plans packages along with maintaining an accurate logging system of critical project delivery completion and milestone dates.

Develop and prepare initial and supplemental specifications packages for in-house projects. Determine the appropriate standard specifications, special provisions, supplemental specifications, developmental specifications, and technical special provisions (TSP) that are needed in conjunction with the plans to properly describe the work to be done for all state, federal and district contracts.

Serve as liaison with the Central Office to ensure workbook packets and specification updates are incorporated into the specification package.

Process alternative contracting method approvals and modified special provisions as necessary. Review TSP submitted independently from the project package for adherence to the Specifications Handbook and FDOT procedures.

Attend production meetings as needed. Actively participate in Specification workshops, Specifications update webinars, and other meetings as required.

Ensure that Quality Assurance of in-house and consultant prepared specifications packages is in accordance with standards, procedures, policies, formats, and guidelines as set by the FDOT and Federal Highway Administration (FHWA). Assist with ensuring that consultants comply with their own Project Quality Control Plan (PQCP) as applicable to specifications preparation.

Stay informed of changes to the FDOT design criteria, procedures, policies, and guidelines as set forth by the FDOT and FHWA with special emphasis on specifications as it relates to transportation projects. Actively participate in the Standard Specifications development process by reviewing specifications posted on “Industry Review” and coordinating comments with the District Specifications Engineer.

Expedite the development and processing of Mandatory Specifications Revisions as needed.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the Standard Specifications, Technical Special Provisions, Supplemental and Developmental Specifications standards and practices used by FDOT for construction contracts.
• Knowledge of the concepts, terminology, principles and analytical techniques of highway design.
• Ability to read and interpret engineering design plans and specification packages for accuracy and quality while simultaneously identifying conflicts between plans and specifications.
• Ability to establish and maintain effective internal and external working relationships.
• Ability to plan, organize, coordinate and perform multiple work assignments based on established priorities.
• Ability to read, interpret, understand and apply applicable rules, regulations, policies, and procedures.
• Ability to understand, interpret and prepare construction contract documents, particularly specifications.
• Ability to make decisions.
• Strong communication skills in both plain language and engineering.
• Skilled in Microsoft products such as Word, Excel and PowerPoint.
• Skill in communication, including verbal, written and active listening.
• Skill and understanding of writing in the imperative mood, active voice

REQUIRED LICENSURE/REGISTRATION/CERTIFICATION:

N/A

OTHER JOB RELATED REQUIREMENTS:

This position will be required to respond before, during, and following emergency situations.

MINIMUM QUALIFICATIONS:

A high school diploma or its equivalent and three years of relevant employment experience or; an Associate’s degree from an accredited college or university and one year of relevant experience or; three years of higher education with a cumulative of 72 semester hours or 108 quarter hours.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.