At NextGen, “Small” Business, is a BIG deal. It’s passion. It's income. It's legacy.
Our team of CPAs, MBAs and attorneys are the best and brightest minds in business who work collectively with one goal: building our clients' empire. We exist to help create and educate the Next Generation of ultra-successful business owners by providing integrated and strategic tax, accounting, payroll and business law services.
Team NextGen consists of a diverse group of powerhouse women who are changing the face of public accounting. Our team of 18 grew from a solo practice to a full service operation that include 5 CPAs, 3 MBAs and 4 Masters in Accountancy rockstars. Following our 5 year anniversary of the practice, we are looking to grow our team and develop a regional presence. We invite you to authentically showcase your rockstar expertise and skills as we journey to the next level. Join Team NextGen by surrounding yourself with brilliance!
The Opportunity:
At NextGen is a high-tech CPA firm, we utilize cutting-edge technology that requires someone who is a fast learner and comfortable working online and with cloud-based software. As the Office Manager, you will focus on helping the office run smoothly. You'll be responsible for supervising an administrative assistant, managing the company billing and bill payments and HR support. If you have exceptional organization skills, understand the importance of documenting work performed, and have great communication, then NextGen is the environment to cultivate your brilliance!
The Key Responsibilities:
- Supervise the administrative assistant to ensure quality phone, email and front desk management
- Independently manage bill payments for the practice within Bill.com
- Independently manage invoicing and timely collection/application of payments for the practice
- Serve as the point person for office matters (supply management, maintenance contractors, etc.)
- Provide human resources support including monthly payroll data collection, online benefits changes and serve as a liaison for our outsourced HR provider
- Organize office operations and procedures
- Maintain the office condition and arrange necessary maintenance and repairs
- Plan in-house or off-site activities, like parties, celebrations and trainings
- Provide backup administrative assistant support in peak periods or due to absence
- We're a fast-growing organization, so from time to time, we ask everyone to help out with projects beyond their normal range of responsibilities.
Essential Skills for Brilliance:
- Strong interpersonal, leadership, management and relationship-building skills
- Exceptional organization skills
- Excellent verbal and written communication skils
- Strong computer skills and the ability to learn new programs
- Go-getter spirit with an entrepreneurial mindset to exceed goals
To qualify for the role you must have:
- Bachelor’s degree in business or related field (preferred).
- 4 Years of administrative experience required
- 2 years of supervisory experience or comparable experience (preferred).
- Excellent written and oral communication skills.
- Excellent computer proficiency (MS Office and GSuite).
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given prescribed routines, and standard accepted practices.
Nice to have:
- Background in accounting, finance, or legal services are a plus.
What brilliance looks like:
An exceptional administrative professional who can deliver consistently high levels of service with integrity and positivity. A team member who has a strong desire to grow professionally and a willingness to be challenged in a fast paced environment. Someone with an optimistic lens who enjoys developing and nurturing relationships with internal and external stakeholders. If you are energetic, personable and encouraging, then brilliance looks like you.
Why join Team NextGen:
- Make history. Our startup is still fairly small, but we have big plans to disrupt the accounting and bookkeeping industry. This is a great opportunity to get in early at a startup that, we believe, is on its way to becoming an industry leader.
- Do work that matters. The projects you'll be working on will be critical to the success of the company and our clients.
- Grow with the firm. As our firm continues to grow, there will be many opportunities to take on new responsibilities and grow professionally.
- Work that stays fresh. You'll have a diverse portfolio of clients (depending on their size) in a broad range of industries. There will always be tons of opportunities to learn new things. Plus, given the pace of growth at our firm, we can pretty much guarantee that you'll never be bored.
The Brilliance we offer:
- Medical insurance.
- Dental insurance.
- Vision insurance.
- Life insurance.
- Flexible schedule.
- Hybrid schedule.
- Paid time off.
- Company paid vacations.
- Simple IRA.
- Professional Development.
- Team Building Activities.
Job Type: Full-time
Salary: Starting at $42,000.
Applications are only accepted online and a cover letter is required.