Top Administrative Executive jobs in the United States

Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)

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Executive Administrative Assistant (Top Secret - HSV)
  • SiloSmashers
  • Huntsville, AL FULL_TIME
  • Executive Administrative Assistant

    SiloSmashers is seeking an experienced Executive Administrative assistant to support our federal law enforcement client.

    The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.


    Work Description:

    • Write a variety of technical articles, reports, brochures, and/or manuals for documentation for a wide range of uses.
    • Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
    • Review and modify correspondence for internal consistency and conformance.
    • Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager's schedule and current issues.
    • Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
  • - Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference - Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.).
    • Obtain and deliver read ahead material for management's scheduled meetings and distribute to attendees.
    • Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
    • Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments.
    • Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
    • Enter and maintain professional data.
    • Serve as records manager and maintain office files.
    • Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review.
    • Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
    • Prepare property turn-ins
    • Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
    • Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
  • - Respond to administrative queries and taskers by the established deadline. - - Keep accurate records of final disposition of each action and inform the respective action officer of results.
    • Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
    • Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
    • Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety.
    • Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary.
    • Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures

    The Executive Administrative Assistant position shall have the following qualifications:

    • Bachelor's degree from an accredited university or college with eight (8) year or more years of general office assistant experience. Educational requirement may be waived if the candidate has ten (10) or more years of experience.
    • Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
    • Ability to communicate orally and in writing.
    • Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.
  • 3 Days Ago

  • S
    Executive Administrative Assistant(Top Secret - HSV)
    • SiloSmashers
    • Huntsville, AL FULL_TIME
    • Executive Administrative Assistant SiloSmashers is seeking an experienced Executive Administrative assistant to support our federal law enforcement client. The Administrative Support performs a variet...
    • 6 Days Ago

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    Sales Executive
    • Top Closers
    • Peterborough, NH FULL_TIME
    • Are you looking for your next exciting career move in sales? Are you driven, self-motivated, and an excellent communicator? If the answer is YES, then look no further as this is the role for you! We h...
    • 15 Days Ago

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    Sales Executive
    • Top Closers
    • Cardiff, AL FULL_TIME
    • Are you looking for your next exciting career move in sales? Are you driven, self-motivated, and an excellent communicator? If the answer is YES, then look no further as this is the role for you! We h...
    • 15 Days Ago

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    Sales Executive
    • Top Closers
    • Harrogate, TN FULL_TIME
    • Are you looking for your next exciting career move in sales? Are you driven, self-motivated, and an excellent communicator? If the answer is YES, then look no further as this is the role for you! We h...
    • 15 Days Ago

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    Sales Executive
    • Top Closers
    • Blackburn, MO FULL_TIME
    • Are you looking for your next exciting career move in sales? Are you driven, self-motivated, and an excellent communicator? If the answer is YES, then look no further as this is the role for you! We h...
    • 15 Days Ago

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    Administrative Executive Assistant
    • Baseil Associates Inc.
    • Washington, DC
    • Job Description Job Description Superb law firm in the DC area with great to work with Partners looking for Legal Execut...
    • 3/27/2024 12:00:00 AM

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    Executive Administrative Support II - TS/SCI w/ Poly
    • General Dynamics Information Technology
    • McLean, VA
    • HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT II WILL MAKE AN IMPACT Serve as the primary liaison between the designated Senio...
    • 3/27/2024 12:00:00 AM

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    Executive Administrative Support II - TS/SCI w/ Poly
    • General Dynamics Information Technology
    • McLean, VA
    • HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT II WILL MAKE AN IMPACT Serve as the primary liaison between the designated Senio...
    • 3/26/2024 12:00:00 AM

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    Executive Administrative Support III - TS/SCI w/ Poly
    • General Dynamics Information Technology
    • Bethesda, MD
    • HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT III WILL MAKE AN IMPACT Serves as primary Point of Contact (POC) for the office ...
    • 3/26/2024 12:00:00 AM

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    Executive Administrative Support II - TS/SCI w/ Poly
    • General Dynamics Information Technology
    • Bethesda, MD
    • HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT II WILL MAKE AN IMPACT Serve as the primary liaison between the designated Senio...
    • 3/26/2024 12:00:00 AM

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    Executive Administrative Support II - TS/SCI w/ Poly
    • General Dynamics Information Technology
    • McLean, VA
    • HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT II WILL MAKE AN IMPACT Serve as the primary liaison between the designated Senio...
    • 3/25/2024 12:00:00 AM

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    Executive Administrative Support I - TS/SCI w/ Poly
    • General Dynamics Information Technology
    • McLean, VA
    • HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT I WILL MAKE AN IMPACT Serve as liaison between the designated government staff a...
    • 3/25/2024 12:00:00 AM

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    EXECUTIVE ADMINISTRATIVE SUPPORT - Level III
    • PROCLEARED LLC
    • Vienna, VA
    • Coordinates the overall workflow and coordination of activities associated with the Senior Executive's (SE's) responsibi...
    • 3/24/2024 12:00:00 AM

    Income Estimation for Top Administrative Executive jobs
    $299,214 to $490,836