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Executive Administrative Assistant - NCSA

NCSA

Job Summary

The Executive Administration Assistant directs the daily operations of the Director's Office and the Administration Directorate; manages the support team; provides overall coordination of the Director, Chief of Staff, and Associate Director for Administration activities; and supports the Executive Committee. The position also serves as the liaison to the Director's direct reports, units across campus, and external constituents. The Executive Administration Assistant directs the daily operations of the Director’s Office and the Administration Directorate; manages the support team; provides overall coordination of the Director, Chief of Staff, and Associate Director for Administration activities; and supports the Executive Committee. The position also serves as the liaison to the Director’s direct reports, units across campus, and external constituents.

Minimum Qualifications

1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A. College course work in business, finance, accounting or a related field:
60 semester hours or an Associate's degree equals one (1) year (12 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelor's degree equals three (3) years (36 months)
Master's degree or higher equals four (4) years (48 months)
B. Progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles

Preferred Qualifications

•At least ten years of administrative support experience in roles with increasing responsibility. •Significant experience managing support staff teams and supervising personnel. •Excellent customer service experience. •Experience working in administrative support roles across multiple University of Illinois units. •Experience supporting the mission and goals of interdisciplinary research institutes. •Experience fulfilling job duties in the areas of human resources, facilities and space, communications, and/or business and finance. •Project management experience.

Appointment Information

This is a 100% full-time Civil Service 0171 - Administrative Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after 6/5/2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on 6/3/2023 Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wds@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1017161
Job Category: Administrative
Apply at: https://jobs.illinois.edu