Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)
Deputy Executive Administrator
Superior Court
Department: Office of the Executive Administrator - Superior Court
Location: Philadelphia, PA
Posting Date: 1/18/2024
Benefits: Link to Benefits
Starting salary will depend upon the qualifications and
employment history of the selected candidate.
Description
The Deputy Executive Administrator performs advanced administrative and managerial tasks and reports directly
to the Executive Administrator to carry out assignments necessary for the efficient operation of the Court.
Typical Duties
Directly supervise and manage professional court staff within the Executive Administrator’s Office.
Respond to inquiries from judges, chambers staff and the administrative offices.
Collaborate with the Human Resources, Finance and Communications Departments of the Administrative Office of
Pennsylvania Courts.
Coordinate Court conferences and special court sessions as required by the President Judge and Executive Administrator.
Assist the Executive Administrator with locating and preparing new judicial chambers and the closeout of existing
chambers.
Assist with the review and approval of invoices, business expense vouchers, and monthly financial transmittals.
Review the Court’s subscriptions to various vendors and assist with annual revisions.
Assist the Executive Administrator with projects involving the construction or repair of the Court’s administrative offices
in each of the three districts.
Attend Court-related committee meetings as required by the President Judge and Executive Administrator.
Prepare for visits to the Court by law school groups as well as local and international bars.
Perform related work as required by the President Judge and Executive Administrator.
Minimum Qualifications
Graduation from an ABA-approved school of law.
Admission to and active member in good standing of the Bar of the Supreme Court of Pennsylvania.
7 years’ experience in a professional legal or court setting, including experience in a managerial or supervisory role or
equivalent combination of experience and training.
Excellent verbal and written communication skills, organizational skills, and the ability to meet deadlines.
Additional Qualifications/Preferences
Extensive knowledge of the Unified Judicial System.
Proficiency with Microsoft Office applications (Word, Excel, and Outlook).
Ability to maintain a high level of integrity in the performance of job duties.
Travel required to Court meetings and sessions as well as in-office work.
Satisfactory criminal background check required.
How to Apply
Candidates interested in applying should submit a resume with a cover letter noting salary requirements to:
DeputyEAPosition@pacourts.us
Unified Judicial System Hiring Policy
The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political
affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit
facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all
applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an
interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable
state and federal laws governing fair and nondiscriminatory hiring and employment practices and are subject to change as necessary to
remain in compliance with such laws.
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