Top Administrative Executive jobs in Rock Hill, SC

ESP Associates, Inc. (ESP) has an immediate need for an Executive Administrative Assistant to join our team in Fort Mill, SC, ESP’s corporate headquarters. This is a great opportunity for a highly organized team player with the ability to multi-task and shift priorities quickly to contribute to a well-established firm!

The Executive Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. This person should be comfortable taking the initiative when faced with administrative decisions.

Responsibilities:

• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintain comprehensive and accurate records.
• Perform minor accounting duties, including preparation of expense reports.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Opens, distributes, reads/handles mail and emails as requested or required.
• Coordinate all executive air travel, land transportation, and accommodations, as well as communicating those arrangements with a high level of detail and follow through.
• Create reports, presentations, memo/communications and/or prepare meeting notes.
• May serve on special projects, committees, or act as manager or department representative.

Qualifications:

• High School diploma or equivalent.
• Prior experience as an Administrative Assistant supporting executive-level employees.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to work well in a team environment, be proactive, detail-oriented, and highly organized.
• Excellent written and verbal communication skills.
• Ability to maintain a high degree of discretion and confidentiality.
• Professional, positive attitude.
• Ability to work in a fast-paced environment with competing priorities.
• Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.

Preferred:

• Bachelor of Science or BS in Business, Communications, or a related degree.
• Prior experience working in an Architectural, Engineering or Construction (AEC) firm.
• SC or NC Notary

Corporate Information:

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 209 on the 2023 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Southeast Top Design Firms, ESP received a 2023 ranking of 32.

ESP offers an excellent employee benefits package including:

• Competitive compensation with yearly performance reviews and discretionary annual bonuses
• 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
• PTO (Paid Time Off) & 10 Paid Holidays
• Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
• Behavioral Medicine through Teladoc
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Life Insurance
• Pet Insurance
• Education Reimbursement Opportunities
• Flexible and Dependent Benefits Plan
• Referral Bonuses