Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)
Perform a variety of administrative duties to facilitate and support the daily activities of the CEO's Office.
· Education: High school diploma or G.E.D. with supplemental courses or training in administrative studies, business administration, or other related field. Must be able to obtain a valid Florida Driver’s License.
· Experience: Three years’ experience as a secretary or administrative assistant to a department head or manager. Experience performing a variety of secretarial/ administrative duties, including the operation of standard office equipment (i.e., personal computer). Experience taking meeting notes and transcribing into a professional document.
Knowledge of: General office practices and administrative procedures; typing correspondence and other documents; the use of correct grammar, spelling, punctuation, and composition; and establishment and maintenance of record keeping systems and procedures. Must possess a thorough knowledge of Microsoft Office and other standard computer software.
Skilled in: Proficient in basic mathematical computations; shorthand or other note taking technique; effective verbal communications; proper telephone etiquette; greeting the public in a courteous manner; good interpersonal, customer service, and listening skills. Must be highly organized and detail oriented. Must have good office management skills.
Abilities: Establish and maintain effective working relationships with all levels of employees; maintain confidential information; prioritize work based on the ongoing demands of the CEO’s Office; prepare clear, concise, and complete reports and correspondence; exercise initiative and work independently; operate a variety of office equipment and machines.
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