Top Administrative Executive jobs in Saint Petersburg, FL

Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)

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Administrative Assistant Executive Department
  • Pinellas Suncoast Transit Authority
  • Pinellas Suncoast Transit Authority, FL FULL_TIME
  • BASIC PURPOSE

    Perform a variety of administrative duties to facilitate and support the daily activities of the CEO's Office.

    ESSENTIAL FUNCTIONS

    •           Setup, breakdown, and attend all Board/Board Committee meetings including regularly scheduled monthly meetings, special meetings, workshops, public hearings, and committee meetings.
    • Transcribe minutes into official documents.
    • Ensure Board/Committee meeting quorums are met and maintain Board attendance records.
    •           Copy and distribute materials for Board/Committee meetings.
    • Monitor website for meeting and board member accuracy.
    • Add/Delete Board/Committee meetings in Granicus and Meeting Room Calendars.
    •           Assist with processing Public Record Requests.
    •           Maintain Public Records Request log and transmit for monthly website posting.
    •           Sign for and process all subpoenas/summons according to established procedures.
    • Oversee the tracking of paper usage for the entire organization.
    •           Maintain inventory of all office supplies and food/drinks/supplies for meetings.
    •           Assist other departments and outside government agencies with meeting set-up/logistics as needed.
    •           Back-up for processing mail.
    • Back-up when Executive Assistant/Records Manager is absent, including handling Board and Committee meetings.
    •           Other duties such as filing, proofreading, copying, typing, and answering phones.

    MINIMUM QUALIFICATIONS

    ·         Education: High school diploma or G.E.D. with supplemental courses or training in administrative studies, business administration, or other related field. Must be able to obtain a valid Florida Driver’s License.

    ·         Experience: Three years’ experience as a secretary or administrative assistant to a department head or manager. Experience performing a variety of secretarial/ administrative duties, including the operation of standard office equipment (i.e., personal computer). Experience taking meeting notes and transcribing into a professional document. 

    KNOWLEDGE, SKILLS, AND ABILITIES

    Knowledge of:  General office practices and administrative procedures; typing correspondence and other documents; the use of correct grammar, spelling, punctuation, and composition; and establishment and maintenance of record keeping systems and procedures.  Must possess a thorough knowledge of Microsoft Office and other standard computer software.

    Skilled in: Proficient in basic mathematical computations; shorthand or other note taking technique; effective verbal communications; proper telephone etiquette; greeting the public in a courteous manner; good interpersonal, customer service, and listening skills. Must be highly organized and detail oriented. Must have good office management skills.

     Abilities: Establish and maintain effective working relationships with all levels of employees; maintain confidential information; prioritize work based on the ongoing demands of the CEO’s Office; prepare clear, concise, and complete reports and correspondence; exercise initiative and work independently; operate a variety of office equipment and machines.

  • 8 Days Ago

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Experienced House cleaner
  • Laddys Executive Cleaning LLC
  • Saint Petersburg, FL FULL_TIME
  • Cleaning Service on St. Pete Beach/Tierra Verde area is looking for experienced house cleaners. Must be reliable, polite, hard working and available some weekends. Must have your own transportation. C...
  • 15 Days Ago

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Automotive Sales Professionals - TOP Workplace
  • Crown Automotive Group
  • Petersburg, FL FULL_TIME
  • IS YOUR SALES CAREER ON AUTOPILOT? TIME TO CHANGE COURSE!Your Sales or Customer Service experience, combined with a JOY for working with people, is the first step to being on your way towards a new op...
  • 22 Days Ago

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Bartender - Vista at the Top- Rooftop Bar!
  • Shaner Hotel Group
  • Saint Petersburg, FL PART_TIME,FULL_TIME
  • Come work in paradise with the best in the industry! You’re a beverage enthusiast. And with us, you'll get to both refine and showcase your craft of creating cocktails. Join us and grow through opport...
  • 8 Days Ago

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Server - Vista at the Top- Rooftop Bar!
  • Shaner Hotel Group
  • Saint Petersburg, FL FULL_TIME
  • The Servers ensure that the guests have an enjoyable dining experience. The Servers take guest’s orders and serve meals and drinks. The Servers also assist the customers with special requests and FOOD...
  • 9 Days Ago

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Sales, Automotive, 2023 Top Tampa Bay Workplace!
  • Crown Automotive Group
  • Saint Petersburg, FL FULL_TIME
  • AUTOMOTIVE SALES CONSULTANTS Maximize Your Potential with Crown’s Paid Training Program & Enjoy Your Career Working for 2023’s Top Workplaces in Tampa Bay! Crown Automotive Group is looking for passio...
  • 20 Days Ago

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0 Top Administrative Executive jobs found in Saint Petersburg, FL area

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Executive Administrative Assistant
  • lilikoi agency
  • Tampa, FL
  • Job Description Job Description At lilikoi agency, some of the responsibilities of the position will be processing timec...
  • 3/26/2024 12:00:00 AM

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Senior Executive Administrative Specialist
  • HH Staffing Services
  • Sarasota, FL
  • Job Description Job Description HH Staffing is currently seeking an experienced Senior Executive Administrative Speciali...
  • 3/26/2024 12:00:00 AM

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Personal Assistant - Work From Home>
  • Duckbill
  • Pinellas Park, FL
  • [Administrative Assistant / Remote] - Anywhere in U.S. / $20 per hour / Both PT & FT Available - As a Personal Assistant...
  • 3/25/2024 12:00:00 AM

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Personal Assistant - Work From Home>
  • Duckbill
  • Clearwater, FL
  • [Administrative Assistant / Remote] - Anywhere in U.S. / $20 per hour / Both PT & FT Available - As a Personal Assistant...
  • 3/25/2024 12:00:00 AM

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Personal Assistant - Work From Home>
  • Duckbill
  • Brandon, FL
  • [Administrative Assistant / Remote] - Anywhere in U.S. / $20 per hour / Both PT & FT Available - As a Personal Assistant...
  • 3/25/2024 12:00:00 AM

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Personal Assistant - Work From Home>
  • Duckbill
  • Valrico, FL
  • [Administrative Assistant / Remote] - Anywhere in U.S. / $20 per hour / Both PT & FT Available - As a Personal Assistant...
  • 3/25/2024 12:00:00 AM

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Personal Assistant - Work From Home>
  • Duckbill
  • Bradenton, FL
  • [Administrative Assistant / Remote] - Anywhere in U.S. / $20 per hour / Both PT & FT Available - As a Personal Assistant...
  • 3/25/2024 12:00:00 AM

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Personal Assistant - Work From Home>
  • Duckbill
  • Sarasota, FL
  • [Administrative Assistant / Remote] - Anywhere in U.S. / $20 per hour / Both PT & FT Available - As a Personal Assistant...
  • 3/25/2024 12:00:00 AM

St. Petersburg is a city in Pinellas County, Florida, United States. As of the 2015 census estimate, the population was 257,083, making it the fifth-most populous city in Florida and the largest in the state that is not a county seat (the city of Clearwater is the seat of Pinellas County). St. Petersburg is the second-largest city in the Tampa Bay Area, after Tampa. Together with Clearwater, these cities comprise the Tampa–St. Petersburg–Clearwater Metropolitan Statistical Area, the second-largest in Florida with a population of around 2.8 million. St. Petersburg is located on the Pinellas pen...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Top Administrative Executive jobs
$284,852 to $467,276
Saint Petersburg, Florida area prices
were up 1.1% from a year ago