Top Computer Operations Executive jobs in Oakland, CA

Top Computer Operations Executive oversees all aspects of an organization's computer operations department. Develops standardized operating procedures and policies to effectively operate and maintain computer systems and peripherals. Being a Top Computer Operations Executive evaluates and improves the efficacy of computer operations, backup processes, system monitors, and server availability to ensure goals are met. Collaborates with department managers to understand and integrate current and future needs into operating plans. Additionally, Top Computer Operations Executive is responsible for ensuring computer operations activities meet pre-established production targets and maintain operating budgets. Requires a bachelor's degree. Typically reports to senior management. The Top Computer Operations Executive manages a departmental sub-function within a broader departmental function. Creates functional strategies and specific objectives for the sub-function and develops budgets/policies/procedures to support the functional infrastructure. To be a Top Computer Operations Executive typically requires 5+ years of managerial experience. Deep knowledge of the managed sub-function and solid knowledge of the overall departmental function. (Copyright 2024 Salary.com)

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Operations Manager/ Executive Assistant
  • University of California Office of the President
  • Oakland, CA FULL_TIME
  • At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

    The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

    DEPARTMENT OVERVIEW
    The University of California's Office of Federal Governmental Relations is located at the UC Washington Center in Washington, DC. As the largest public research institution in the world, the university engages in numerous partnerships with federal education, health care and research agencies. Working with Congress, the administration, federal agencies and national organizations, we advocate for the university and its policy and fiscal priorities in education, research, health care and public service.

    POSITION SUMMARY
    Reporting to the Senior Director, in the UC Office of Federal Governmental Relations (UC FGR), the Operations Manager/Executive Assistant provides administrative support to the UC FGR's Associate Vice President (AVP), Senior Director and other leadership. Key responsibilities include scheduling and maintaining multiple calendars, planning, and booking travel, making preparations for meetings and events, and ensuring that materials, administrative, logistical and/or catering needs are met. The Operations Manager/Executive Assistant will develop and manage systems for processing reimbursements, implementing purchase order requests, processing invoices and assisting with Procurement and Financial Accounting procedures.

    The Operations Manager/Executive Assistant works as part of a team of professionals in service to the External Relations and Communications Division, and acts with a high degree of autonomy, professionalism, tact, and discretion in handling confidential and sensitive matters. The Operations Manager/Executive Assistant supports the AVP and the Senior Director of FGR, and also works with the Division Director of Finance and Administration, the Chief of Staff for the Division and UC Office of the President (UCOP) partners in the Business Resource Center, Procurement, Information and Technology Services (ITS), and Human Resources (HR) to expeditiously and effectively steward key projects.

    The ideal candidate is expected to function as an integral part of a fast-paced team, have a proactive approach to work and problem-solving, facilitate the smooth flow of work, ensure accountability for all administrative needs of the unit, and be fiscally responsible. The Operations Manager/Executive Assistant should be adaptable and comfortable working in a fast-paced environment. Must be a strong collaborator with an interest in proactively identifying and solving problems.

    Responsibilities
    • 40% Scheduling and meeting planning: Coordinate, manage and maintain multiple calendars in a timely and flexible manner to accommodate competing and high priority meetings, calls, and issues across several time zones. Schedule meetings, appointments, and conference calls for the AVP, Senior Director and other team members within UC FGR as needed. Coordinate related arrangements such as catering, reserving conference rooms and workspaces, presentation equipment, agenda preparation and the distribution of materials. Help ensure principals are well-prepared and on time for their meetings and events. Prioritize issues according to urgency and allocate time accordingly.
    • 30% Travel planning: Arrange complex travel, accommodations, transportation, and related logistics for the AVP, Senior Director and other senior leaders, as appropriate. Anticipate staff needs and maintain flexibility, identify options and recommend/prepare itineraries, prepare background information/materials, and process/track expense reimbursements in a timely manner.
    • 20% Administrative operations and communications: Process purchases, reimbursable transactions, and invoices according to UC policies and procedures. Order office supplies and track subscriptions and timely payment for the division. Maintain listservs, call directories and other office documents. Establish and maintain an effective and well-documented paper/electronic records management system for correspondence and other materials. Develop and maintain databases as requested.
    • 5% Respond to inquiries from a wide variety of individuals and at all organizational levels by email and phone as necessary and in a timely manner. Answer and place phone calls in a polite and professional manner, taking and delivering accurate and complete messages in a timely fashion. Apply discretion and sound judgment in responding to inquiries and requests for information, independently formulating responses or referring to the appropriate staff member for follow up.
    • 5% Administers operational programs which may include finance, facilities, space planning, HR, and ITS needs.
      Required Qualifications


    • Minimum of four to five years administrative or executive assistant experience.
    • Experience performing a range of administrative functions including calendaring, travel and meeting arrangements, event planning, correspondence, reception, records processing and other admin support tasks.
    • Strong verbal and written communication skills, an ability to articulate ideas and issues clearly and concisely with colleagues. Demonstrated ability to compose business correspondence using appropriate format, language and grammar. Active listening skills to ensure that important points are noted and clearly communicated; uses critical thinking. Takes an independent and proactive approach to work and problem-solving.
    • Must be highly organized with an ability to multitask in a fast-paced dynamic environment, maintain workflow and meet deadlines. Proven skill establishing and maintaining accurate digital and paper files. Demonstrated ability to follow through on assignments with minimal supervision.
    • Customer service orientation with ability to respond effectively and in a timely and business-like manner to questions and/or requests for assistance. Demonstrated experience and commitment to a collaborative work style.
    • Ability to use discretion and maintain confidentiality.

      Preferred Qualifications
    • Knowledge of and experience with UC systems, financial transactional processes, Concur and Oracle.

      Education
    • Bachelor's degree in related area and / or equivalent experience / training.

      SPECIAL CONDITIONS
      SALARY AND BENEFITS

      Job Title
      Administrative Officer 3

      Job Code
      007377

      Salary Grade
      Grade 22

      Payscale:
      $93,000 - $109,000

      Full Salary Range:
      $74,300 - $134,500

      Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

      ADDITIONAL INFORMATION
      HOW TO APPLY

      Please be prepared to attach a cover letter and resume with your application.

      APPLICATION REVIEW DATE
      The first review date for this job is July 7, 2023. The position will be open until filled.

      CONDITIONS OF EMPLOYMENT
      Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

      Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

      August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

      The position is based in the UC Office Federal Governmental Relations office, which is located in Washington, D.C. and as the future of work evolves, this position is currently hybrid with the requirement of three days a week in the office.

      EEO STATEMENT
      The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

      The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.

      To apply, visit: https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=55069&PostingSeq=1



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  • 8 Days Ago

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Senior IT Support Technician
  • Computer Courage
  • Emeryville, CA FULL_TIME
  • Computer Courage is currently searching for a new senior technician to join our growing IT support team. The technician will perform business IT services and support to our customers: Job Responsibili...
  • Just Posted

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Chief Executive Officer - San Ramon Medical Center, San Ramon, CA
  • Other Executive
  • San Ramon, CA OTHER
  • MARKET SUMMARY: San Ramon Medical Center San Ramon Regional Medical Center has proudly served the San Ramon Valley and its surrounding communities for more than 30 years. In that time, we have expande...
  • 14 Days Ago

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Executive Assistant to the Chief Operations Officer (COO)
  • Energy Solutions
  • Oakland, CA FULL_TIME
  • Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on ...
  • 7 Days Ago

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Executive Assistant to the Chief Operations Officer (COO)
  • Energy Solutions - USA
  • Oakland, CA FULL_TIME
  • Reporting to the Chief Operations Officer (COO) Energy Solutions is seeking a mission driven, intuitive, proactive, and strategic Executive Assistant (EA) to provide comprehensive support. This is an ...
  • 7 Days Ago

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Youth Soccer Instructor - top pay, fun culture, positive impact
  • top pay, fun culture, positive impact - Super Soccer Stars
  • Moraga, CA PART_TIME
  • Would you like to earn above-average pay while staying active and promoting life skills through Soccer? We offer training on the job, a flexible schedule, and incentive programs.At Soccer Stars Contra...
  • Just Posted

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0 Top Computer Operations Executive jobs found in Oakland, CA area

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Cofounder and Chief Investment / Operating Officer
  • AiLifePay
  • Palo Alto, CA
  • Equity: 10% (Vesting over 4 years) Co-Founder Position! Strong interest to Build Sustainable Fintech At AiLifePay Inc., ...
  • 3/28/2024 12:00:00 AM

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Chief Operating Officer
  • Mission Neighborhood Health Center
  • San Francisco, CA
  • The Mission Neighborhood Health Center is a non-profit, multi-site community health organization offering comprehensive ...
  • 3/28/2024 12:00:00 AM

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Operating Associate
  • Sumeru Equity Partners
  • San Mateo, CA
  • Sumeru invests at the intersection of people and innovative technology. We embolden innovators with capital and Scaling ...
  • 3/28/2024 12:00:00 AM

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Senior Manager External Relationships, Business Operations, Clinical Operations (Office OR Remote)
  • Arcus Biosciences
  • Hayward, CA
  • Description The Senior Manager External Relationships, Business Operations, Clinical Operations, is accountable for clin...
  • 3/27/2024 12:00:00 AM

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Business Operations & Executive Support
  • SOCIAL GLASS INC
  • San Francisco, CA
  • Job Description Job Description Benefits: Health insurance Opportunity for advancement Paid time off As part of our Busi...
  • 3/26/2024 12:00:00 AM

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Manager - Ambulatory Oncology Administrative Operations and Registration - Full Time - 8 Hour - Days
  • John Muir Health
  • Walnut Creek, CA
  • Job Description: The Manager Administrative Operations and Registration will be responsible for organizing, directing an...
  • 3/26/2024 12:00:00 AM

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Nurse Practitioner Clinic Manager
  • Clinical Management Consultants
  • Hayward, CA
  • Take on this amazing opportunity to become a Nurse Practitioner Clinic Manager at an established health facility. A qual...
  • 3/26/2024 12:00:00 AM

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Kid's Club Manager
  • AccorHotel
  • Berkeley, CA
  • Company Description "Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can ...
  • 3/24/2024 12:00:00 AM

Oakland is in the eastern region of the San Francisco Bay. In 1991 the City Hall tower was at 37°48′19″N 122°16′21″W / 37.805302°N 122.272539°W / 37.805302; -122.272539 (NAD83). (The building still exists, but like the rest of the Bay Area, it has shifted northwest perhaps 0.6 meters in the last twenty years.) The United States Census Bureau says the city's total area is 78.0 square miles (202 km2), including 55.8 square miles (145 km2) of land and 22.2 square miles (57 km2) (28.48 percent) of water. Oakland's highest point is near Grizzly Peak Blvd, east of Berkeley, just over 1,760 feet (...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Top Computer Operations Executive jobs
$203,443 to $273,694
Oakland, California area prices
were up 4.5% from a year ago