Top Division Controller jobs in Springfield, IL

GENERAL DESCRIPTION

Under the general direction of the Chief Operating Officer (COO), develops, implements, evaluates the financial controls and guidelines of the agency. This includes, but is not limited to, assuring that a well-coordinated support to the programs of Macon Resources, Inc. (MRI) is achieved through short- and long-range financial planning, management, and budgeting; financial data processing and reporting operations; property control while meeting all applicable local, state and federal laws; licensure/certification/ accreditation regulations and agency policies and procedures.

ESSENTIAL JOB RESPONSIBILITIES

1. Assist the COO in the planning, development, implementation, maintenance, evaluation, and revision of the necessary financial data collection, processing, and reporting operations of the agency. This job responsibility requires the use of a phone, a variety of computer hardware and software and a vehicle.

2. Evaluates and makes recommendations for revisions to the operation of the Business Office to the COO. This includes but is not to be limited to the annual reviews of the MRI Policies and Procedures for or related to the operation of the Business Office.

3. Assures that appropriate safeguards for the security of all payroll and financial data in the business office and data processing as well as security measures supplies/shipments in shipping and receiving are maintained by weekly report of Accounts Payable check documents, review of Shipping/ Receiving Logs, review of monthly financial statement, review of weekly payroll check register, etc.

4. In conjunction with MRI leadership, prepares and revises the agency annual budget; budget applications; request for proposals; and monthly and/or periodic financial reports. These reports may also be required for distribution to the Finance Committee of the Board of Directors, funders, customers, and/or staff.

6. Reviews business office and shipping & receiving policies and procedures and records for evidence of timely and proper payroll payments to staff and persons served; purchasing/payment of bills, collection of receivables, cost accounting and property control; and general accuracy of accounting records. Provides the COO with a written summary of these findings and the recommendations on a specified regular basis.

7. Manages and develops financial marketing profiles; this shall reflect sales, profit and loss levels and trends; this information shall be made available to the COO on a monthly basis.

8. Prepares monthly agency financial statements, which includes but is not limited to the preparation and entry of the monthly general ledger entries; reconciling all subsidiary ledgers; and by performing bank statement reconciliations.

9. Prepares and/or reviews monthly general ledger entries; payroll taxes; and sales tax.

10. Manages and maintains the agency financial operations and performs detailed financial analysis of all areas to keep in compliance with agency Policies and Procedures; local, state and federal laws; funder's rules and regulations; auditor/general accepted accounting principles (GAAP), Government Auditing Standard (GAS); Grant Accountability and Transparency Act (GATA) and licensure/certification/accreditation standards.

11. Prepares and process GATA billings, as well as assuring all compliance reporting associated with the funder’s requirements.

12. Gains a thorough understanding of the billing rules and regulations required by the Illinois Department of Human Services (IDHS). This includes continued monitoring throughout the year to identify any changes or updates.

13. Establishes and maintains effective communication channels with internal agency Program/ Departmental Directors; funders; vendors; and other public contacts to proper business practices.

14. Provides financial information, verbally and in writing, to management staff to assist them in making decisions regarding Program/Department spending and program development to assure programs remain within approval budget levels.

15. Responsible for working with auditors in the preparation of working papers related to annual financial and 403B audits, including the maintenance on a day-to-day basis financial information system for a detailed audit trail.

16. Ensures that all financial documents are filed in a logical order in a timely manner according to the MRI policy and procedure entitled Document and Record Retention by the annual setup of the new fiscal year.

17. Performs set-ups of financial computer files and new programs as required or requested.

18. Actively participates as a member of the MRI Quality Assurance Committee.

19. Assumes the responsibility to attend and complete the initial MRI training requirements (core training and job-specific training). On an ongoing basis, attends and participates in any required recertification or refresher sessions and/or other training deemed appropriate by the supervisor and/or the Program/Department Director within specified time frames.

20. Assists the President/CEO in promoting the agency within the community. Represents the agency in a positive manner through written and verbal communication.

21. Participates in local, state, and national activities to promote and enhance services for individuals with disabilities and their families and communicates issues to the President/CEO.

22. Monitors the business office area to assure that basic housekeeping and sanitation procedures are performed on a daily basis.

23. Communicates, retains, and releases information (both written and verbal) on a need-to-know basis and in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and Macon Resources, Inc. Policies and Procedures.

24. Practices and enforces MRI Safety Policies and Procedures and assures the safety of staff, persons/families served, agency guests, and agency property.

25. Keeps supervisor informed verbally and in writing of problems and activities within assigned area of responsibility; refers matters beyond the limit of authority and expertise to the supervisor for direction.

26. Performs special projects or other related work within the scope of the job responsibilities of this position as required or requested.

NON-ESSENTIAL JOB RESPONSIBILITIES

None

SUPERVISORY RESPONSIBILITIES

None

JOB QUALIFICATIONS

1. Bachelor’s degree required in Accounting or Finance, CPA preferred.

2. Five years or more of experience in accounting/financing, demonstrating impeccable ethical standards.

3. Extensive understanding of generally accepted accounting principles (GAAP).

4. Must be able to demonstrate proficient abilities and experience with a variety of computerized financial data processing systems and informational technology.

5. Must be able to maintain payroll, financial, personnel, and information related to persons served as confidential and in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and the Policies and Procedures of Macon Resources, Inc.

6. Must be able to communicate effectively and diplomatically in both oral and written form.

7. Must be able to adapt to frequent change and performs adequately when confronted with critical or unexpected issues; makes sound administrative judgments based on sound reasoning in daily and emergency situations.

8. Must be able to function independently and effectively in a self-directed environment.

9. Regular Business Office Hours are Monday Friday 8:00 am 4:30 pm. May occasionally require hours outside normal Business Office Hours.

10. Must have reliable transportation to conduct agency business that does not include the transportation of individuals and families served; must maintain a valid Illinois Driver’s License and a good Motor Vehicle Record; and must maintain personal auto insurance with minimum coverage of Bodily Injury-Liability per Person of $50,000 and Liability per Accident of $100,000, Property Liability of $100,000, Medical Payments of $5,000, and Uninsured/Underinsured Person of $100,000 and Accident of $300,000.

11. Must be able to perform the following:
a. Sit and/or stand for prolonged periods of time.
b. Bend, twist, stoop or kneel.
c. Vision correctable to 20/20 or sufficient to complete job responsibilities.
d. Exhibit manual dexterity.
e. Adequate hearing.

12. Must be able to adapt to frequent change and perform adequately when confronted with critical or unexpected issues; make sound administrative and/or business judgments based on sound reasoning in daily and emergency situations.

13. Must be able to summarize, synthesize, and analyze data/information.

14. Must be able to adhere to the Safety Policies and Procedures of Macon Resources, Inc.

15. Must be able to complete MRI training requirements.

16. Must be able to counsel, advise, teach, resolve conflicts, and direct staff and families.

17. Must be able to read, comprehend, and comply with government regulations, investment strategies and general accepted accounting principles.

Qualifications

GENERAL DESCRIPTION

Under the general direction of the Chief Operating Officer (COO), develops, implements, evaluates the financial controls and guidelines of the agency. This includes, but is not limited to, assuring that a well-coordinated support to the programs of Macon Resources, Inc. (MRI) is achieved through short- and long-range financial planning, management, and budgeting; financial data processing and reporting operations; property control while meeting all applicable local, state and federal laws; licensure/certification/ accreditation regulations and agency policies and procedures.

ESSENTIAL JOB RESPONSIBILITIES

1. Assist the COO in the planning, development, implementation, maintenance, evaluation, and revision of the necessary financial data collection, processing, and reporting operations of the agency. This job responsibility requires the use of a phone, a variety of computer hardware and software and a vehicle.

2. Evaluates and makes recommendations for revisions to the operation of the Business Office to the COO. This includes but is not to be limited to the annual reviews of the MRI Policies and Procedures for or related to the operation of the Business Office.

3. Assures that appropriate safeguards for the security of all payroll and financial data in the business office and data processing as well as security measures supplies/shipments in shipping and receiving are maintained by weekly report of Accounts Payable check documents, review of Shipping/ Receiving Logs, review of monthly financial statement, review of weekly payroll check register, etc.

4. In conjunction with MRI leadership, prepares and revises the agency annual budget; budget applications; request for proposals; and monthly and/or periodic financial reports. These reports may also be required for distribution to the Finance Committee of the Board of Directors, funders, customers, and/or staff.

6. Reviews business office and shipping & receiving policies and procedures and records for evidence of timely and proper payroll payments to staff and persons served; purchasing/payment of bills, collection of receivables, cost accounting and property control; and general accuracy of accounting records. Provides the COO with a written summary of these findings and the recommendations on a specified regular basis.

7. Manages and develops financial marketing profiles; this shall reflect sales, profit and loss levels and trends; this information shall be made available to the COO on a monthly basis.

8. Prepares monthly agency financial statements, which includes but is not limited to the preparation and entry of the monthly general ledger entries; reconciling all subsidiary ledgers; and by performing bank statement reconciliations.

9. Prepares and/or reviews monthly general ledger entries; payroll taxes; and sales tax.

10. Manages and maintains the agency financial operations and performs detailed financial analysis of all areas to keep in compliance with agency Policies and Procedures; local, state and federal laws; funder's rules and regulations; auditor/general accepted accounting principles (GAAP), Government Auditing Standard (GAS); Grant Accountability and Transparency Act (GATA) and licensure/certification/accreditation standards.

11. Prepares and process GATA billings, as well as assuring all compliance reporting associated with the funder’s requirements.

12. Gains a thorough understanding of the billing rules and regulations required by the Illinois Department of Human Services (IDHS). This includes continued monitoring throughout the year to identify any changes or updates.

13. Establishes and maintains effective communication channels with internal agency Program/ Departmental Directors; funders; vendors; and other public contacts to proper business practices.

14. Provides financial information, verbally and in writing, to management staff to assist them in making decisions regarding Program/Department spending and program development to assure programs remain within approval budget levels.

15. Responsible for working with auditors in the preparation of working papers related to annual financial and 403B audits, including the maintenance on a day-to-day basis financial information system for a detailed audit trail.

16. Ensures that all financial documents are filed in a logical order in a timely manner according to the MRI policy and procedure entitled Document and Record Retention by the annual setup of the new fiscal year.

17. Performs set-ups of financial computer files and new programs as required or requested.

18. Actively participates as a member of the MRI Quality Assurance Committee.

19. Assumes the responsibility to attend and complete the initial MRI training requirements (core training and job-specific training). On an ongoing basis, attends and participates in any required recertification or refresher sessions and/or other training deemed appropriate by the supervisor and/or the Program/Department Director within specified time frames.

20. Assists the President/CEO in promoting the agency within the community. Represents the agency in a positive manner through written and verbal communication.

21. Participates in local, state, and national activities to promote and enhance services for individuals with disabilities and their families and communicates issues to the President/CEO.

22. Monitors the business office area to assure that basic housekeeping and sanitation procedures are performed on a daily basis.

23. Communicates, retains, and releases information (both written and verbal) on a need-to-know basis and in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and Macon Resources, Inc. Policies and Procedures.

24. Practices and enforces MRI Safety Policies and Procedures and assures the safety of staff, persons/families served, agency guests, and agency property.

25. Keeps supervisor informed verbally and in writing of problems and activities within assigned area of responsibility; refers matters beyond the limit of authority and expertise to the supervisor for direction.

26. Performs special projects or other related work within the scope of the job responsibilities of this position as required or requested.

NON-ESSENTIAL JOB RESPONSIBILITIES

None

SUPERVISORY RESPONSIBILITIES

None

JOB QUALIFICATIONS

1. Bachelor’s degree required in Accounting or Finance, CPA preferred.

2. Five years or more of experience in accounting/financing, demonstrating impeccable ethical standards.

3. Extensive understanding of generally accepted accounting principles (GAAP).

4. Must be able to demonstrate proficient abilities and experience with a variety of computerized financial data processing systems and informational technology.

5. Must be able to maintain payroll, financial, personnel, and information related to persons served as confidential and in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and the Policies and Procedures of Macon Resources, Inc.

6. Must be able to communicate effectively and diplomatically in both oral and written form.

7. Must be able to adapt to frequent change and performs adequately when confronted with critical or unexpected issues; makes sound administrative judgments based on sound reasoning in daily and emergency situations.

8. Must be able to function independently and effectively in a self-directed environment.

9. Regular Business Office Hours are Monday Friday 8:00 am 4:30 pm. May occasionally require hours outside normal Business Office Hours.

10. Must have reliable transportation to conduct agency business that does not include the transportation of individuals and families served; must maintain a valid Illinois Driver’s License and a good Motor Vehicle Record; and must maintain personal auto insurance with minimum coverage of Bodily Injury-Liability per Person of $50,000 and Liability per Accident of $100,000, Property Liability of $100,000, Medical Payments of $5,000, and Uninsured/Underinsured Person of $100,000 and Accident of $300,000.

11. Must be able to perform the following:
a. Sit and/or stand for prolonged periods of time.
b. Bend, twist, stoop or kneel.
c. Vision correctable to 20/20 or sufficient to complete job responsibilities.
d. Exhibit manual dexterity.
e. Adequate hearing.

12. Must be able to adapt to frequent change and perform adequately when confronted with critical or unexpected issues; make sound administrative and/or business judgments based on sound reasoning in daily and emergency situations.

13. Must be able to summarize, synthesize, and analyze data/information.

14. Must be able to adhere to the Safety Policies and Procedures of Macon Resources, Inc.

15. Must be able to complete MRI training requirements.

16. Must be able to counsel, advise, teach, resolve conflicts, and direct staff and families.

17. Must be able to read, comprehend, and comply with government regulations, investment strategies and general accepted accounting principles.

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person