Top Division Legal Executive plans and directs all aspects of a division's legal affairs. Ensures all division policies and activities are managed correctly and in compliance with current laws. Being a Top Division Legal Executive provides strategic guidance on legal issues, manages compliance and risk mitigation, reviews contracts, and handles other legal duties to protect the organization's interests. Uses a broad range of legal expertise and current knowledge to advise leadership on any regulatory changes or actions that may impact the business. Additionally, Top Division Legal Executive requires a JD. Requires State Bar membership. Typically reports to top legal executive. The Top Division Legal Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)
Secretary Associate Legal
Opening Date: February 26, 2024
Closing Date: Until Filled
Job Class Code: 6560
Grade: 17
Salary: $38,916.80 - $ 53,851.20 /annually
Bargaining Unit: Administrative Services
Position #006000538
Job Description:
The Office of Attorney General is looking to hire a Secretary Associate Legal in our Augusta Office, Child Support Division. The position involves complex clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology and documents. The position provides support to multiple attorneys and paralegals. Office hours are Monday – Friday 8:00 am to 5:00 pm.
Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.
The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills, a strong work ethic with a positive, can-do attitude. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.
Typical Duties:
MINIMUM REQUIREMENTS
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.
All positions in this classification assume the qualifications of: Secretary.
Preference will be given to individuals who are scrupulous about detailed work; are proficient with Microsoft Office Suite; have experience working directly with multiple attorneys in a law office setting; have work-related experience with court rules as related to the forms of pleadings and service of process; have work-related experience with preparation of court documents; and experience working with the Maine court system.
Please direct all questions to Linda Brooks at 626-8862.
APPLICATION INSTRUCTIONS
If you are interested in applying for this position, prepare a cover letter highlighting your experience and qualifications that make you a strong candidate for the position and the knowledge, skills and abilities required.
Include resume, three references and complete online application.
The Department is not responsible for late receipt of applications due to electronic transmission malfunctions.
Job offer to new hire is conditional upon verification of credentials, criminal records, and driver’s license check, and professional license requirements if applicable.
BENEFITS
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Maine State Government and the Office of the Attorney General are Equal Opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.
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