Top Division Research & Development Executive jobs in Santa Cruz, CA

Location: Santa Cruz
Job ID: 50176

JOB POSTING

Special requirements- For full consideration, applicants will be asked to provide a diversity statement (How have you demonstrated your commitment to diversity and inclusion in the past?).

Telecommuting- While this is a remote/hybrid position, candidates must reside in California.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 03-27-2023


ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Division of Physical & Biological Sciences (PBSci) fuses innovative learning experiences with high-impact research and guarantees that students of all backgrounds are integral to our world-changing Science. Together, we explore the processes that mold the natural world - from the fundamental forces of nature and biochemical interactions to biological evolution and the flow of energy through the oceans, atmosphere, and solid earth to the forces that shape planets, galaxies, and the universe. Our 4,500 students work beneath the redwoods of our renowned main campus, at the shore on our Coastal Campus, in the labs at the Westside Research Park, behind the telescopes of our observatories, and amid the 10,000 acres of our five natural reserves. Our students, faculty, and staff are committed to making a difference. We are currently training 23% of all undergraduates on campus. Of these undergraduate students, over 31% are first-in-family to attend college. Our student demographics closely mirror that of the nation. The brilliant minds behind our division make UC Santa Cruz a globally recognized engine for high-impact science.

This position is also in the Division of University Relations, which is a welcoming group of ambitious and creative professionals pursuing our mission in support of the university's overarching purpose. We take our work seriously because we care - but we don't take ourselves too seriously! University Relations values collaboration, and our staff is resourceful, enthusiastic, and hard-working. The division is a friendly and open place, and staff is supportive of and positive about one another's goals and aspirations. We often jump in to help where needed, rolling up our sleeves to get the job done. We dare to approach challenges as opportunities. Our custom is to seek creative ways to overcome obstacles, at times with limited resources, while keeping our eye on the objective: helping students achieve their goals, providing crucial public service, and advancing life-changing research and discovery.

We hope you are inspired by what we do and are excited to contribute to our mission. We are looking for candidates who do great work, and we hope they come from a number of different backgrounds and experiences. We aspire to build an increasingly diverse, equitable, and inclusive workplace. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position but may have transferable skills and experiences.

JOB SUMMARY

Under the general supervision of the Senior Director of Science Development, the incumbent independently performs a wide variety of development-related activities, including donor stewardship, coordinating development meetings, events, and activities, gift acceptance, and communications (including developing presentations and collateral and website management). The incumbent also performs financial and data management, team support, and office management. Handles sensitive documents and information that require complex problem solving, confidentiality, and discretion with minimal supervision. Proactively and readily assumes ownership for the execution of all responsibilities and duties associated with the role. Develops and utilizes advanced knowledge of university infrastructure, and independently interprets campus and UC Office of the President policies and procedures.

This position requires the ability to work on campus, with the possibility of remote work a few days per week once training is complete.

This job can be a potential stepping stone to advancement within University Relations and the university.

APPOINTMENT INFORMATION

Budgeted Salary: $26.12 - $29.99/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: Remote/Hybrid. Must reside in California.

Union Representation: CX Union

Job Code Classification: 004722 (BLANK AST 3)

Travel: Never or Rarely

JOB DUTIES

50% - Development activities, stewardship, and gift acceptance

• Donor stewardship: pull and distribute weekly gift reports to development directors and departments; enter confidential contact reports into the CRM; draft dean's and directors's thank-yous; develop and oversee annual donor stewardship calendar; prepare donor stewardship materials such as student and project profiles for review and distribution by the gift officers; work with events coordinator to organize stewardship meetings and events; prepare thank-you packages to mail to donors; prepare annual holiday card list and ensure cards are signed and mailed; manage biographical data in our CRM following appropriate protocol
• Coordinating development activities: organize the science dean's council, including the roster, meeting minutes, business correspondence, mailed materials, mailing recipient lists, policies, and guidelines; coordinate our division's activities on campus-wide appeals such as Giving Day to ensure they run smoothly; work with the events team on significant events that intersect with the development office; develop and coordinate mailing lists and guest lists; manage special projects as assigned by the directors; conduct research and analysis as assigned by the directors; using high-level judgment, gather and evaluate data in order to provide recommendations or options to the directors
• Gift acceptance: prepare gift notification forms; receive and process gifts, working with divisional research accountants and University Relations gift administration in designating gifts appropriately; prepare and route simple letters of gift; prepare and route non-monetary gift acceptance forms
• Communications: maintain and update the Science Division website sections related to the development staff, giving opportunities, and the dean's council and the intranet related to development processes; work with departments to ensure quality and branding of their alumni and donor communications; disseminate information to faculty and students regarding requests for proposals, invitations for applications for fellowships, and other funding opportunities

35% - Financial and data management

• Data management: develop and maintain filing and tracking systems and computerized data systems for pertinent projects, solicitations, and constituents; make recommendations for enhancement of established systems and introduction of new systems; maintain process documents for key activities for the purpose of training and continuity
• Funds management: field requests about donor funds from departments, including setting up new gift funds, reporting on existing funds, and getting quick links for giving; organize annual endowment payout meetings with departments and communicate outcomes; track current use gift funds annually to ensure they are being spent; research and resolve complex gift-fund-related issues that may span different data systems, such as how a gift fund is named and represented in various places and how its use is represented and described in various places
• Financial: process financial requests, reimbursements, and purchasing; independently monitor office budget, verify monthly expenses, and resolve discrepancies; make recommendations to the director for annual budgeting process and draft the annual budget; suggest alternatives to help reduce expenditures and increase efficiency

10% - Team support and office management

• Scheduling and office oversight: manage the senior director's calendar and schedule meetings for all directors; schedule team meetings; make conference and travel arrangements; screen incoming communications and refer or independently resolve problems, provide information, take messages or redirect inquiries to other staff members; monitor, stock, and order office supplies, swag, new equipment, guest parking permits, etc.

5% - Supervise student workers

• Supervise student workers

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated successful and increasingly complex administrative experience.
• Experience using computers with speed and accuracy for word processing, spreadsheets, mail-merge, database record entry, electronic mail, and Internet searches, with ability and willingness to learn new systems and software programs.
• Experience in coordinating and scheduling logistics for small and large group meetings and events.
• Experience setting up and maintaining electronic filing systems.
• Excellent interpersonal skills with the ability to work with a myriad of people of differing temperaments, socioeconomic backgrounds, and political/ethical philosophies, and to be tactful, diplomatic, and attentive in personal contacts with donors, external constituencies, and university personnel.
• Excellent organizational, time management, and decision-making skills to prioritize work, meet deadlines for simultaneous projects, make decisions using independent judgment, and adapt to evolving priorities and goals.
• Excellent verbal communications skills, to effectively convey information to individuals at various organizational levels, both internally and externally.
• Excellent written communication skills, with the ability to compose clear, concise materials and correspondence or other materials, and edit for correct grammar, spelling, punctuation, and accurate proofreading.
• Knowledge of and/or the ability to learn the principles of fundraising and institutional advancement.
• Knowledge of and/or the ability to learn and apply comprehensive detailed knowledge of University policies and procedures, including the campus budgeting processes and its financial information systems.
• Ability to maintain the highest degree of sensitivity and confidentiality of donor information and discretion with regard to donor and personnel matters.
• Follow directions and pay strict attention to details and deadlines.
• Take a project from conception to completion with little supervision.

PREFERRED QUALIFICATIONS

• Proficiency with Banner and iModules (or similar) systems.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to perform essential physical job functions.
• Must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=50176&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

jeid-17941e77eba24345b8bfd8867264878a