Top Division Sales Executive jobs in Berkeley, CA

Job Summary

The Executive Assistant provides critical support primarily to the Pacific Division President across a number of areas as outlined below. She is looking for a bright, tech savvy, growth-oriented person to help her ramp into the role and create new systems.

About our ideal candidate:
* Highly organized, enjoys making order out of chaos, efficient yet kind
* Disciplined, detail-oriented, and even-keeled
* Flexible mindset, problem solver, systems-thinker
* Loves helping people, deeply empathetic
* Effective communicator across all levels of the organization
* Models best practices and demonstrates a high bar
* Able to make sound independent decisions using informed judgment and available information

Key Responsibilities:
* Support the President primarily and provide additional support to senior team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
* Create, maintain, and continuously improve internal processes that support the senior team, and coordinate resources to speed up workflows
* Manage communication with employees
* Plan and orchestrate work to ensure that the President’s priorities are met, organizational goals are achieved, and best practices are upheld
* Manage professional and personal scheduling for President, including agendas, mail, email, phone calls, client management, and other company logistics
* Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
* Manage President’s travel logistics and activities, including accommodations, transportation, and meals
* Provide administration and office support
* Coordinate programs, events, and conferences, including annual division meeting consisting of 50-100 attendees
* Assist in various HR/Payroll tasks such as tracking PTO, authorizing phone stipends, and processing miscellaneous off-cycle payments
* Organize team communications
* Perform other duties as assigned

Required Qualifications:
* Highly proficient in Microsoft Office Suite, in particular Excel, Outlook, and PowerPoint
* Ability to learn several company and industry-specific systems
* Four or more years of experience in an administrative role reporting directly to upper management
* Excellent written and verbal communication skills
* Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
* Proficiency with office productivity tools and an aptitude for learning new software and systems
* Flexible team player, willing to adapt to changes and unafraid of challenges
* Ability to maintain confidentiality of information related to the company and its employees
* Ability to travel up to 50%

Preferred Qualifications:
* Bachelor’s degree from an accredited college or university
* Experience in overseeing budgets and expenses
* Experience in developing internal processes and filing systems
* Prior experience as an executive assistant