ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned
- Handles telephone calls in a polite, professional and informative manner
- Types correspondence, letters and memos, purchase orders, forms, etc.
- Responds to routine questions, sets appointments or routes calls to appropriate person
- Assists with scheduling of appointments for the principal
- Helps write passes for students checking in and out
- Resolves bus scheduling problems and other issues as they arise
- Receives visitors, new parents, and students; answering questions; resolves student problems
- Schedules requested conferences, facilitates use of building by external groups. Serves as confidential secretary to the principal and assistant principal
- Acts a liaison between school and community, principal, parents, staff and students
- Operates and maintains office equipment, requests service when needed
- Attends open house, registration and Parent Fair
- Distributes daily mail/checks/Maintains calendar of events for teachers, students and staff
- Processes field trip requests; process conference leave requests; process accident reports
- Organizes and communicate Facility Rental Requests
- Assists with school picture day, parent/teacher conferences, and awards programs
- Calls fire and police when doing fire drills/Utilizes school wide communication system
- Maintains vendor file including W-9’s, vendor numbers and responds to vendor inquiry regarding payment.
- Reviews, processes and pays all authorized invoices. Ensures timely entry of data to automated system
- Assist with bi-annual audit /prepares, verifies and distributes checks; files copies
- Balances bank statements monthly/ Balances fund report to bank statement monthly
- Receives and records payments for book rental fees on school’s computer system throughout the year
- Sends out invoices for unpaid book rental fees in a timely fashion/Responsible for school registration fees
- Responds to expenditure questions from principal and members of the district business office
- Escorts and records substitute teachers
- Orders, processes, and maintains accurate inventory of office supplies and equipment/Generates job postings
- Processes payroll data and attendance for all school employees and maintain accurate, up-to-date files
- Prepares, distributes, files records/reports related to purchasing/ and maintains reports for State Board of Accounts
- Prepares elementary school ECA budget/ Prepares and enters on Gateway annually ECA Risk Report
- Prepares monthly cash flow reports
- Maintains Public Official Surety Bond of $100K, cost of bond paid by Corporation
- Maintains satisfactory attendance
- Complies with Corporation Bylaws, Policies and Employee Handbook
- Models Corporation Mission Statement and Fundamental Objectives
Application Deadline: Until Filled
Shelbyville Central Schools has an online Application Process.You can access the application at
www. shelbycs.org/employment
The resume is part of the online application and can be submitted to:
Nicole Terrell~Principal~Coulston Elementary~121 N. Knightstown Road-Shelbyville, IN 46176
SHELBYVILLE CENTRAL SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER