Top Division Treasurer jobs in Racine, WI

BASIC FUNCTION:

Provides assistance and support to the Village Clerk/Treasurer in carrying out the functions of that position. Works closely with the Administrative Assistant to provide seamless customer service to other departments and to the public.

• Receives direction from the Village Clerk/Treasurer. Deputy Clerk/Treasurer may also occasionally receive general direction from the Village Administrator and applicable Department Managers.

• Perform necessary functions of the Village Clerk’s office during the Clerk’s absence, including attendance at after hour  meetings   as assigned.
• Generate letters and memos, read and respond to e-mails, open and respond to mail, answer phones, and use and respond to voicemail. 
• Assist in maintaining electronic and physical filing systems.
• Prepare, distribute, and post meeting notices, agendas, and minutes for various boards, committees, and commissions.
• Assist with all aspects of election administration, including, but not limited to:
  1. Maintaining voter records and election equipment, election material inventory, and ordering of supplies.
  2. Assist in absentee ballot preparation, conducting public testing of election equipment, and election worker training.
  3. Assist in setting up polling locations prior to Election Day and provide support for all polling locations on Election Day. 
• Assist with the management of various licensing processes, (e.g. dog licenses, liquor licenses, street permits, special event permits), including application processing, notification, and issuance. 
• Attend assigned board, committee, and commission meetings and take minutes. Assist in administrative duties relating to the Board of Review.
• Assist in the preparation, publication, documentation, and certified mailings for various types of public hearings. 
• Provide assistance with preparation of various reports.
• Perform tax search requests and prepare special assessment letters. 
• Assist in responding to and tracking of open records requests.
• Assist in the creation, signing, publishing, and tracking of ordinances and resolutions.
• Assist in the preparation of board, committee, and commission appointments, including applications, oaths, training documents and maintaining rosters.
• Assists with daily cash receipt and tax collection reports for accuracy and performs daily reconciliation of tax collections and cash receipts.
• Assist in the maintenance of the Village website and Village Facebook site with general information, departmental pages, permit and license applications, meeting agendas and minutes, resolutions, and ordinances.
• In tandem with the Administrative Assistant, this position provides robust customer service coverage to residents visiting or calling the village. Will need to provide coverage for all Administrative Assistant duties when they are not present. 

• High School Diploma or GED and 2 years of Clerical or Administrative experience required. Advanced education preferred. Government experience is preferred.
• Ability to become a Notary Public.
• Ability to maintain confidentiality of documents, records, and communications required.
• Experience with computers, copiers, and other standard office equipment required.

• Proficiency in Microsoft Word, Excel, and Outlook required. Experience with WisVote and Ascent preferred.

• Ability to work long hours and occasional weekends during elections and to work evenings when meeting attendance is required. 
• Adept at learning new skills, capable of handling several assignments at one time, and the ability to meet deadlines.
• Ability to prioritize assigned tasks and take appropriate action based on standard procedures.
• Ability to work well with others and work independently.
• Dependable and punctual.
• Possess and maintain a valid driver’s license