Top Economic Executive jobs in Florida

Job Overview

The Executive Assistant - Project Manager is a highly versatile and adaptable role that combines administrative support with project management responsibilities in a fast-paced, rapidly changing environment. This position requires exceptional organizational skills, the ability to pivot seamlessly between tasks, and a proactive approach to anticipating and addressing the diverse needs of an incredibly dynamic CEO with priorities that shift quickly on a daily basis. The ideal candidate will thrive in a fluid setting, seamlessly transitioning between administrative duties and project coordination while maintaining a professional and composed demeanor. This is a Monday-Friday 9am-5pm in-person position.

Job Description

• Manage the CEO's dynamic schedule, expertly coordinating meetings, appointments, and travel arrangements
• Handle incoming calls, emails, and correspondence with utmost professionalism and discretion
• Maintain organized filing systems and databases for efficient record-keeping
• Arrange catering, room bookings, and logistical support for meetings and events, often with tight turnaround times
• Perform general office duties, including ordering supplies, maintaining equipment, and ensuring a well-organized workspace

Responsibilities

• Provide comprehensive administrative support to the CEO and project teams in a dynamic, fast-paced setting
• Prioritize and manage multiple tasks simultaneously, seamlessly pivoting between responsibilities as priorities shift
• Maintain strict confidentiality when handling sensitive information
• Anticipate the CEO's needs and proactively propose solutions to potential challenges
• Foster positive working relationships with internal and external stakeholders
• Demonstrate a high level of professionalism, diplomacy, and attention to detail
• Continuously seek opportunities for process improvement and increased efficiency
• Willingly take on additional responsibilities as required, including running errands and maintaining office organization

Qualifications

• Bachelor's degree or equivalent experience in a related field
• Proficient in Google (GSuite, Gmail, Google Docs, Google Sheets, etc.)
• Excellent verbal and written communication skills
• Exceptional time management and organizational abilities
• Ability to thrive in a fluid, dynamic work environment with rapidly shifting priorities
• Proactive problem-solving skills and a solutions-oriented mindset
• Exceptional attention to detail and accuracy
• Strong interpersonal skills and a customer-service-focused attitude
• Ability to remain calm and composed under pressure

The Executive Assistant - Project Manager at EIC will play a crucial role in supporting an incredibly dynamic CEO and ensuring the smooth operation of a fast-paced office environment. This position requires a unique blend of administrative expertise, project management skills, and the ability to adapt quickly to changing priorities while maintaining composure and professionalism. A successful candidate will excel in a fluid work setting, take pride in their ability to contribute to the overall success of the organization through their exceptional organizational and interpersonal abilities, and thrive on the excitement of supporting a CEO with rapidly shifting priorities.

Job Type: Full-time

Pay: From $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person