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Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation and Technology is seeking to hire an Infrastructure Procurement Specialist. The person in this position will process transactions for the Department’s Vendor Management Office, which is responsible for the development and processing of all IT infrastructure contracts. The ideal candidate will be highly organized and enjoy working in a fast-paced and constantly changing environment.

Apply today to join the DoIT team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans
• Flexible work schedules (when available and dependent upon position)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 days of paid sick time annually which carryover year to year
• 3 paid personal business days per year
• 13-14 paid holidays per year dependent on election years
• 10 weeks of paid maternity/paternity leave
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

25% Under direction, serves as an Infrastructure Procurement Specialist for the Department of Innovation & Technology (DoIT) Vendor Management Office (VMO):

• Assists with routine processing of purchases under the assigned portfolio.
• Receives and analyzes purchase requests.
• Confers with end users and agency staff to design procurement specifications.
• Provides technical assistance and guidance to management, end users, and supporting personnel in determining the technical specifications for the solicitation.
• Organizes, plans, executes and controls the methods and procedures needed for initiating and processing the procurements in the assigned portfolio.
• Selects the appropriate method of source selection under the Illinois Procurement Code, including the processing of small purchases, and releases off master contracts, or any procurement method as assigned based on operational needs.
• Assists with executing operating procedures for purchases under the assigned portfolio
• Analyzes and solicits vendor pool and reviews responses from vendors.
• Processes procurements through external and internal procurement requirements.
• Utilizes Microsoft Office Suite in performance of duties.

20% Processes procurements through the State of Illinois electronic procurement system including the preparation and processing of requisitions, bids, and purchase orders, pursuant to applicable statutory, regulatory, and policy requirements:

• Keeps abreast of new developments in State procurement processing.
• Uses other required systems for the processing of procurement activity.
• Engages with Business Enterprise Program (BEP) contractors and subcontractors and supports the goals of the BEP program and the Fair Contracting Task Force per Executive Order 2018-07

20% Meets and confers with agency managers and end users in the administration of procurements for the assigned portfolio:

• Collaborates with end users and vendors to complete all necessary documentation for procurements.
• Evaluates, exercises judgment and discretion, and makes final selection of appropriate vendor using principles of government procurement code/rules and program awards
• Prepares contracts in coordination with DoIT Legal.
  

Essential Functions Continued

15% Monitors and tracks assigned transactions and reports to Infrastructure Portfolio Manager and other VMO and DoIT staff on assigned transactions and activities:
Utilizes required systems for tracking of work in the assigned portfolio as assigned by the Infrastructure Portfolio Manager.

15% Assists other portfolio staff with research and document/record gathering tasks, at the direction of the Infrastructure Portfolio Manager including, but not limited to, annual reports, Freedom of Information Act (FOIA) requests, and audit requests:

• Assists other portfolio staff with research, drafting, document/record gathering tasks for processing procurements.
• Works outside of normal business hours to meet deadlines.
• Travels to attend meetings and/or training.

5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Specialized Skills (In order of significance):

• Requires one year (1) of administrative experience working with fiscal, procurement, or contracting.
• Requires one year (1) of administrative experience working in the application or administration of the Illinois Procurement Code, or in a private or other government type setting, working in a purchasing department.

Preferred Qualifications

• One year (1) of administrative experience in fiscal, procurement, or contracting.
• One year (1) of administrative experience working in the application or administration of the Illinois Procurement Code, or in a private or other government type setting, working in a purchasing department.
• One year (1) experience in IT related procurement.
• One year (1) experience using an electronic procurement system.
• Extensive knowledge of state procurement methods and procedures.
• Ability to analyze administrative problems and adopt an effective course of action.
• Ability to develop and maintain cooperative working relationships.
• Working knowledge of Microsoft Office Suite.
• Developed verbal and written communication skills to present information to others with clarity and precision.
• Demonstrated organizational skills to manage multiple competing priorities.

Conditions of Employment

• Requires ability to work outside of normal business hours to meet deadlines.
• Requires ability to pass a position specific, agency required background check.
• Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force per Executive Order 2018-07
• Requires ability to travel.
• Requires use of agency-supplied equipment (mobile phone, laptop, etc.).

About the Agency

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.