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Food Bank of the Southern Tier ~ We believe in work-life balance!

At the Food Bank of the Southern Tier, we are committed to creating a future without hunger where access to healthy food by all is recognized as fundamental to the well-being and success of individuals and the foundation of a strong, vibrant society. We are striving to be a client-focused, engaged, high-performing team, leading a collaborative effort across our region to ensure equitable access to nutritious food through our values of Integrity, Learning, Inclusion, Caring, Respect, and Abundance.

Who are we looking for?

Are you passionate about making a difference in your community? Do you enjoy working in a nonprofit organization building financial health through fiscal management and shared financial objectives? Look no further! The Food Bank of the Southern Tier is seeking a dynamic and driven VP of Financial Planning & Analysis to spearhead our mission of driving positive collaboration in supporting the organization’s financial well-being.

Primary Functions:

The VP of Financial Planning & Analysis (VPFPA) at the Food Bank of the Southern Tier (FBST) holds a critical and multifaceted role that is central to the organization's financial well-being. Key responsibilities include financial planning, forecasting, internal financial reporting, business analysis, financial oversight, and ensuring compliance with financial regulations. This position is a member of the Senior Leadership Team (SLT) and collaborates closely with the Catholic Charities of the Diocese of Rochester (CCDOR) Finance Department. The VP of Financial Planning & Analysis not only plays a pivotal role in guiding FBST's financial health but also operates as a bridge between FBST and CCDOR, fostering synergy in financial management and reinforcing a unified approach to achieving shared financial objectives. In addition, the VP of Financial Planning & Analysis is charged with directing the fiscal functions of the food bank in alignment with the Generally Accepted Accounting Principles (GAAP) for nonprofit organizations, ensuring responsible fiscal practices and safeguarding the organization against potential risks.

Specific Duties:

Financial Planning & Oversight

• Develop and manage the annual Food Bank budget in partnership with the President & CEO.
• Support department heads in budget formulation, providing training, research, and strategic recommendations.
• Supervised the creation of monthly, quarterly, and annual fiscal reports.
• Facilitates monthly review meetings with the Catholic Charities Finance Department to monitor actual performance against the approved budget.
• Monitor and maintain the accuracy of financial aspects in the Primarius inventory control system, including the Food Bank cost basis, pricing markups, and shared maintenance fees. Ensure all food grants are properly established and executed. Reconcile Primarius to Financial Edge, confirming costs are allocated correctly.
• Monitors & updates Board Designated and Temp Restricted Funds' spreadsheets and directs Catholic Charities Finance to make the appropriate Balance Sheet adjustments when necessary.
• Coordinates with other departments to appropriately address partner agencies' concerns regarding agency credits, grants, handling fees, and other agency financial matters.

Financial Analysis

• Analyze budget requests and explain significant variances.
• Analyze the monthly budget vs. the actual income statement.
• Analyze balance sheet and cash flow reports.
• Prepare timely financial reports for the Board of Directors and FBST Committees, including statements of revenue and expenses, cash flow, changes in net assets, balance sheet, capital expenditures, and financial information and assistance as necessary to departments for analysis of income and expense.
• Facilitate quarterly budget adjustments and report on budget performance.
• Performs annual calculation of the number of meals or pounds provided for each dollar donated in accordance with the detailed instructions provided by Feeding America.
• Completes annual Feeding America Financial Network Activity Report (NAR).
• Analyze food distribution plans and actuals with operations and programs departments, including food volume, total costs, and cost per pound.
• Analyze and monitor return on investment (ROI) for all Food Bank programs and initiatives.

Cash and Investment Management

• Manages all cash and investment accounts.
• Monitors cash flow, grant and other restricted income, investments, reserve funds, fixed asset tracking, and depreciation.
• Assess operating results regarding performance against budget, cash flow projections, inventory control, and other matters bearing on the organization's fiscal soundness and operating effectiveness.

Program Evaluation & Reporting

• Track trends and provide financial analysis for new projects and/or program expansion decisions.
• Provide detailed program budget updates to the Development team.
• Create and maintain relevant dashboard reports for various stakeholders.
• Support program evaluation by analyzing program metrics such as client counts and demographics, meals served, and impacts on health against financial and other data.

Grant Management

• Manage external funding contracts, ensuring compliance with contractual obligations, including grants and donor-restricted funds.
• Track and account for restricted private grant funds received and expended.
• Assist with grant tracking and required grant reporting information.
• Ensure all expenses (personnel and operating) related to contractual admin fees and temp-restricted donor grants are justified and unduplicated.
• Oversees recording and tracking all restricted funds, including restricted grants and pass-thru donations to member agencies.
• Oversees general operating grants that fund current budget expenditures.

Audit & Compliance

• Collaborating with CCDOR Finance ensures internal audit controls, fiduciary risk awareness, and fraud risk development and monitoring.
• In collaboration with CCDOR Finance, assists with annual financial audits with certified public accountants.
• Assures compliance with all local, state, and federal regulatory agencies in the areas of not-for-profit management and ensures fiscal compliance with all regulations affecting grants and government contracts. Serves as liaison to regulatory agencies, as needed, to coordinate financial activities and compliance.
• Prepares for program and fiscal audits, including HPNAP, TEFAP, Feeding America, etc., overseeing the submission of progress reports.
• Monitors and reviews financial and insurance aspects of contractual agreements
• Implements and manages a system of internal financial controls and policies to ensure regulatory compliance.
• Assesses and mitigates the organization's exposure to risk.

Leadership

• Serves as a Food Bank's Senior Leadership Team member to formulate and execute strategic plans, structures, and processes necessary to manage its current activities and projected growth.
• Acts as the primary contact for the Food Bank's Finance Committee and collaborates with the President & CEO and BOD Treasurer to develop agenda material.
• Represents the Food Bank on the Finance Committee and Board of Directors.
• Fosters collaboration across departments and contributes positively to the organization's culture.
• Establish relationships based on trust and mutual accountability.
• Ensures workforce members are familiar with and adhere to organizational values, policies, and procedures.
• Identifies opportunities to break down silos and ensure transparent and effective communication and partnership across departments.

General

• Other duties as assigned.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business, or a related field is required.
• Five years of related experience in an accounting position, which included payables, receivables, general ledger entry, financial statement preparation, and project tracking (grants).
• Proficient knowledge of cost accounting and nonprofit accounting, including revenue recognition, donor restrictions, and grants.
• MBA/CPA strongly preferred.
• Nonprofit experience preferred.
• Ability to manage an operating budget of $20,000,000.
• Proficient accrual accounting (GAAP) knowledge, including depreciation, revenue and expense matching, and inventory.
• Proficient with Microsoft Suite. Advanced experience with Excel (power pivot, pivot tables, v-look ups, analysis tools).
• Experience presenting critical financial information to Committees and the Boards of Directors.
• Financial Edge experience preferred.
• Experience with Primarius inventory software is a plus.
• Internet connectivity is the responsibility of workforce members working off-site. Bandwidth requirements to be at least 50Mbps (7.5M/Bs) download x 8Mbps (1.25 M/Bs) upload at all times to support software applications adequately.

Job Type: Full-time

Pay: $72,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Do you have experience working in a Nonprofit environment?

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 5 years (Preferred)

Work Location: Hybrid remote in Elmira, NY 14903