Top Government Affairs Executive (Federal Level) jobs in New Haven, CT

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the Chief Operating Officer (COO).

Job Description:

Executive Support

• Provide comprehensive administrative support to the COO, managing calendars, scheduling meetings, and handling correspondence.
• Act as the primary point of contact for internal and external stakeholders, exercising discretion and professionalism in all interactions.

Travel Coordination

• Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visa processing, ensuring seamless travel experiences for the COO.
• Coordinate logistics for domestic and international travel, including visa applications, currency exchange, and travel insurance.

Contract Knowledge

• Maintain a centralized repository of contracts, tracking key milestones and deadlines to facilitate proactive contract management.

Administrative Support

• Prepare and edit documents, presentations, and reports on behalf of the COO, maintaining accuracy and confidentiality at all times.
• Handle confidential information with discretion, demonstrating a high level of integrity and professionalism.

Special Projects

• Support the COO in ad-hoc projects and initiatives, demonstrating flexibility and adaptability in addressing evolving business needs.
• Collaborate with cross-functional teams to facilitate effective communication and project execution.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Proven experience as an executive assistant supporting executives in a fast-paced environment.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with a proactive approach to problem-solving.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and experience with contract management software preferred.
• Willingness to travel domestically and internationally as needed.

Join our team as an Executive Assistant to the COO and contribute to the success of our organization. We offer competitive compensation and a supportive work environment. Apply now to be a part of our dynamic team!

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• On call
• Weekends as needed

Application Question(s):

• Describe qualifications/attributes that you possess that make you an ideal candidate for this position.

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assitant: 1 year (Preferred)

Ability to Relocate:

• Middlebury, CT 06762: Relocate before starting work (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person