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Northwood University seeks an Executive Assistant to the Vice President for Graduate Enrollment and Professional Studies. The individual fulfilling this role must have the capacity to handle numerous situations and personalities in a professional and extremely courteous manner. Additionally, the individual fulfilling this role must be highly organized, able to provide information management support and positively represent the Vice President for Graduate Enrollment and Professional Studies.

Key Responsibilities:

• Needs excellent computer, telephone, organizational, and communication skills.
• Augments executive’s time by initiating administrative work, drafting letters and documents, collecting, and analyzing information, arranging telecommunications, and providing ad hoc general support.
• Must be a self-starter with the ability to consistently follow through with people and projects.
• Must be a good listener and speaker to apprise the Vice President of directives and issues brought to the Executive Assistant’s attention and know whom to contact to resolve issues.
• Screens telephone calls and incoming mail, schedule appointments, maintain daily/yearly calendar, make travel arrangements, coordinate department meetings, establish and maintain files.
• Responds to routine and non-routine inquiries; proof and make change recommendations on printed and digital documents.
• Provide outreach support to prospective students and business partners in a timely and professional manner as the need arises.
• Acts as a central resource for administrative needs within the Graduate and Professional Studies department that would include procuring office supplies as needed, managing electronic approval process, handling accounts payable, submitting credit card statements and coordinating onboarding of new departmental employees.
• Welcomes guests, students, and business partners by greeting them, in person or on the telephone, answering or directing inquiries.
• Collects and prepares information as needed.
• Additional duties and assignments as needed.

Qualifications:

• Proficient in Microsoft Office and use of computers, tablets, and technology.
• Competently work with database management programs and electronic filing systems.
• Possess experience in all clerical aspects including time management, writing, scheduling, and office management.
• Work evening and weekend hours as necessary.
• Be on campus. This is not a remote work environment role given the level of engagement with students, colleagues, and business partners.
• Coordinate, research, and secure travel.
• Understand and support “The Northwood Idea” and Northwood University’s mission.

Northwood University has an institutional philosophy which emphasizes free enterprise in a context of limited government and individual responsibility. The ideal candidate will have a strong attraction to the mission and core values of Northwood University. Applicants are encouraged to familiarize themselves with the University’s outcomes at www.northwood.edu/aboutus/.

Competitive benefits package available including health, dental, vision and life insurance; retirement benefits; generous leave plan; flex spending plan; and tuition benefits for employee and family.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person