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JOB DESCRIPTION

FACILITY ADMINISTRATOR

DEPARTMENT: ADMINISTRATION

RESPONSIBILITY: BOARD OF DIRECTORS

QUALIFICATIONS:

1. A Bachelor’s degree or equivalent is necessary. A degree in Public Administration or Business Administration, or a health related degree is preferred but not required.

2. Must have, as a minimum, 2 years experience in a supervisory capacity in a hospital or long-term care facility.

3. Must possess a current, unencumbered Nursing Home Administrator’s license or meet the licensure requirements of the State of Maine.

Purpose of the Position

The primary purpose of the position is to direct the day-to-day functions of the facility in accordance with current federal, state and local standards, guidelines, and regulations that govern long-term care facilities to assure that the highest degree of quality care can be provided to our residents at all times.

Delegation of Authority

As the Administrator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

DUTIES AND RESPONSIBILITIES:

Administrative Functions

1. Plan, develop, organize, implement, evaluate and direct the facility’s programs and activities. Review policies and procedures that govern the operation of the facility.

2. Review job descriptions and performance evaluations for each staff position.

3. Meet with department directors to discuss use of departmental policies and procedures, and establish a rapport in and among departments so that each can realize the importance of team work.

4. Interpret the facility’s policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary.

5. Review the facility’s policies and procedures periodically, at least annually, and make changes as necessary to assure continued compliance with current regulations.

6. Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.

7. Represent the facility at and participate in top level meetings.

8. Represent the facility in dealings with outside agencies, including governmental agencies and third party payers, or provide an authorized representative of the facility when unable to attend such meetings.

9. Oversee the facility’s marketing and census development plans including ensuring adequate census levels.

10. Make written and oral reports/recommendations to the appropriate VP concerning the operation of the facility.

11. Maintain an adequate liaison with families and residents.

12. Ensure that public information (policy manuals, etc.,) describing the services provided in the facility is accurate and fully descriptive.

13. Review and develop a plan of correction for deficiencies noted during survey inspections and provide a written copy of such plan to the appropriate VP and ombudsman representative as required.

14. Make routine inspections of the facility to assure that established policies and procedures are being implemented and followed.

15. Maintain a good public relations program that serves the best interest of the facility and community alike.

16. Delegate a responsible staff member to act in your behalf when absent from the facility,

17. Assume the administrative authority, responsibility and accountability of directing the activities and programs of the facility.

Committee Functions

1. Serve as Chair of the Quality Assurance Committee and provide written/oral reports of such committee meetings to the appropriate VP as directed or as may become necessary.

2. Evaluate and implement recommendations from the facility’s Quality Assurance Committee as necessary.

Personnel Functions

1. Recruit and select competent department directors, supervisors, consultants and other auxiliary personnel.

2. Consult with department directors concerning the operation of their departments to assist in eliminating/correcting problem areas, and/or improvement of services.

3. Review and check competence of work force and make necessary adjustments/corrections as required or that may become necessary.

4. Assure that an adequate number of appropriately trained professional and auxiliary personnel are on duty at all times to meet the needs of the residents.

5. Assist in standardizing the methods in which work will be accomplished.

6. Serve as liaison to the appropriate VP, medical staff, and other professional and supervisory staff.

7. Counsel/discipline personnel as requested or as may become necessary.

8. Terminate employment of personnel when necessary.

9. Maintain an excellent working relationship with the medical profession and other health related facilities and organizations through formal working and transfer agreements.

10. Assure that appropriate identification documents are presented prior to the employment of personnel and that appropriate documentation is filed in the employee’s personnel record in accordance with current regulations mandating such documentation.

11. Schedule and participate in departmental meetings.

12. Delegate administrative authority, responsibility, and accountability to other staff personnel as deemed necessary to perform their assigned duties.

Staff Development

1. Assist department directors in the planning, conducting, and scheduling of in-service training classes, on-the-job training and orientation programs to assure that current material and programs are continuously provided.

2. Meet with department directors on a regularly scheduled basis, and conduct/participate in in-service classes and supervisory level training programs.

3. Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.

Safety and Sanitation

1. Assure that all facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.

2. Assure that the building and grounds are maintained in good repair.

3. Review accident/incident reports and establish an effective accident prevention program.

4. Assure that personnel attend and participate in a Hazardous Communication and Universal Precautions Training Program in accordance with current OSHA and CDC guidelines.

5. Assist the Maintenance Director in developing and implementing waste disposal policies and procedures.

6. Authorize the purchase of equipment/supplies in accordance with established purchasing policies and procedures.

7. Assure that the facility is maintained in a clean and safe manner for resident comfort and convenience.

8. Assure that adequate supplies and equipment are on hand to meet the day-to-day operational needs of the facility and residents.

Budget and Planning Functions

1. Review and interpret monthly financial statements and provide such information to the appropriate VP.

2. Assist in the maintenance of an adequate accounting system that reflects the operating cost of the facility.

3. Keep abreast of the economic condition/situation and make adjustments as necessary to assure the continued ability to provide quality care.

4. Prepare an annual operating budget for approval by the Board of Directors and allocate the resources to carry out programs and activities of the facility.

5. Assure that adequate financial records and cost reports are submitted to authorized government agencies as required by current regulations.

Resident Rights

1. Maintain confidentiality of all resident information compliant with HIPAA standards and serve as the facility’s Privacy Liaison for Privacy HIPAA issues to the Privacy Officer.

2. Assure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

3. Review resident complaints and grievances and make written reports of action taken.

4. Assist in establishing and implementing a Resident Council.

5. Assure that policies governing a timely notice for resident discharges and room or roommate changes are strictly followed by all personnel.

6. Assure that resident funds are managed in accordance with current federal and state regulations and that appropriate accounting records are maintained.

Miscellaneous

1. Assure that all residents receive care in a manner and in an environment that maintains or enhances their quality of life without abridging the safety and rights of other residents.

2. Assure that each resident receives the necessary nursing, medical and psychosocial services to attain and maintain the highest possible mental and physical functional status, as defined by the comprehensive assessment and care plan.

3. Assist the Quality Assurance Committee in developing and implementing appropriate plans of action to correct identified quality deficiencies.

4. Assist the Director of Nursing Services in developing and revising the Nurses’ Aid In-service Training Program and curriculum used by the facility. Submit to appropriate state agency for approval.

5. Assure Compliance related policies and procedures are followed and the facility remains complaint with all federal, state and local laws, and serve as the facility’s Corporate Compliance liaison for compliance issues to the Compliance Officer.

Working Conditions and Qualifications