Top Product Design Executive jobs in San Jose, CA

About Us

We are an award-winning top Silicon Valley Architectural Firm (Silicon Valley Business Journal Book of Lists) with over 50 years of exciting project experience. We have also been recognized for our expertise in all aspects of commercial architecture; our projects range from corporate office, retail, restaurant, industrial to the medical field. Our clients include local start-up businesses, large Fortune 500 and Top Ten technology companies. We are a thriving company that takes pride in our employees and selectively chooses exceptional candidates who will be best suited for this position as well as our company culture.

About the Position

We are looking for a dynamic executive assistant to provide support to Habitec’s Chief Executive Officer (CEO). The position is a full-time opportunity. The Executive Assistant provides support to the CEO by conducting research, monitoring and drafting correspondences, preparing reports, reconciling expenses, supporting marketing and business development efforts, assisting with project management, addressing information requests, and acting as an office liaison.

Duties and Responsibilities

· Provide day-to-day support to the CEO including professional and routine tasks as needed.

· Manage CEO’s calendar.

· Schedule meetings and appointments.

· Coordinate travel and accommodation.

· Monitor, manage, and draft email correspondences, take phone calls and interface with clients.

· Assist with marketing and business development efforts, including event planning.

· Respond to multiple concurrent pursuits by helping coordinate and produce high-quality proposals and presentations, including layout, formatting, proofreading, graphics, editing/reviewing and production.

· Perform other related duties or special projects as assigned or requested by project managers.

· Assist with creating and implementing plans and procedures.

· Track, record, and reconcile expenses and reimbursements.

· Research and prepare information and data for reports, documents, and presentations.

· Provide administrative support to Human Resources and other Senior Directors/Managers. This position also offers support to other team managers when needed and occasionally covers for the Front Desk Administrative Assistant.

· Assist with new hire orientation and setup.

· Event planning for employee events, celebrations, and teambuilding activities.

· Perform clerical duties such as taking notes, maintaining files, organizing documents, etc.

· Perform other related tasks as needed.

About You

Qualifications:

· Extremely organized

· Flexible and efficient in a fast-paced environment, with the ability to multitask

· Excellent interpersonal, written, and verbal communication and time management skills

· Keen attention to detail, thorough work ethic

· An eye for design

· Highly professional image and demeanor

· Service-oriented attitude

Character:

· Team player

· Proactive, self-starter

· Problem solver

· Highly professional image and demeanor

· Service-oriented attitude

Experience:

· Proficiency in Microsoft Office (required)

· Adobe Creative Suite (Acrobat, Illustrator, InDesign, Photoshop in particular is a plus)

· Microsoft Project (is a plus)

Education:

· Some college required, Bachelor’s Degree is a plus

· At least 1 year of experience as an executive or administrative assistant

· Experience in the AEC industry preferred, but not required

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• San Jose, CA 95131: Relocate before starting work (Required)

Work Location: In person