Trust Administration Assistant jobs in Bangor, ME

Administrative Assistant II

Transportation Department

Pay Rate - $18.00

Full-time w/ generous benefits - Health, dental, vision, STD/LTD, Life insurance, FSA, HRA, Gym/Wellness Reimbursement - Retirement w/generous match

Provides general support to the Transportation Department with compliance, preparation of reports, cross training and assisting the Transportation Director and Operations Supervisor with day-to-day functions of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for ensuring Transportation Department compliance with brokerage, state and federal laws, rules, and guidelines. Stays ahead of compliance requirements with Complicore. Ensures Drivers (Staff and Volunteers) are compliant with vehicle inspections, insurance cards, registrations, and license requirement. Ensures drivers remain compliant with all required trainings.
• Responsible for processing reports, or collecting data, as required.
• Is a back up to all office staff functions including Intake, Dispatch and Fleet including proficiency in the respective software platforms.
• Responsible for following the new hire process (for Staff and Volunteers) by collecting and processing all required documents. Ensures all required new hire training is completed.
• Responsible for scheduling new hire and random drug and/or alcohol screenings in a timely basis as required for new hires or requested by Human Resources.
• Assists drivers with directions, breakdowns, and emergency situations as needed. Assists Drivers with iPad questions.
• Reports employee accidents, incidents, or injuries to the Human Resources Director.
• Responsible for the DHHS, low income and TAP programs by receiving the application, determining eligibility, entering data, and maintaining client files.
• Notifies drivers of all Transportation and agency policy changes.
• Follows procedures defined by Transportation division.
• Performs functions of specific activities and projects as assigned by Transportation Director.
• Performs general office duties such as typing, filing as required.
• Maintains positive internal and external customer service daily.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with our without notice.

QUALIFICATIONS NEEDED FOR POSITION:

• 2-3 years of related experience, such as Office/clerical experience.
• Must be able to pass background checks.
• FTA Drug and Alcohol Program Participant. Must be able to pass random drug and alcohol checks

Education/Skill Requirements:

• High School Diploma or equivalent in skills and experience.