Trust Administration Assistant jobs in Florence, AL

Job Title: Executive Administrative Assistant

Location: Mantachie, MS

Company: Extra Mile Recovery

Type: Full-time

Salary: $40-60k annually (depending on experience)

Job Description:

We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team.

This role involves key payroll and HR functions, including processing employee payroll, maintaining compliance with HR regulations, and supporting employee relations.

The ideal candidate will be detail-oriented, possess excellent communication skills, and be capable of managing multiple tasks in a fast-paced environment.

Company Description:

Extra Mile Recovery is a residential drug and alcohol addiction treatment center that serves both men and women separately. 

On our homelike, modern farmhouse estate for women, and our 10-acre, wooded campus for men, we offer serene places for clients to focus on themselves and face addiction head-on. Extra Mile Recovery is a safe space where every client can be themselves and lean on their peers for support. These dedicated rehab environments allow us to find a unique approach for each individual, using evidence-based and holistic therapies to achieve the best outcome for everyone we treat.

Key Job Responsibilities:

Manage payroll processes, ensuring timely and accurate payments to employees.

Oversee HR functions, including onboarding, employee relations, and compliance to company policies and procedures.

Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Prepare and edit correspondence, reports, and presentations.

Handle confidential information with discretion and professionalism.

Assist in project management and follow-up on action items.

Maintain organized files and records, ensuring easy access to important documents.

Coordinate and plan periodic company events and meetings.

Serve as a point of contact for internal and external colleagues.

Qualifications and Requirements:

Experience with payroll and HR operations, including knowledge of relevant software and compliance standards.

Reliable transportation. (Facility is located approximately 20 minutes outside of Tupelo, MS.)

Proven experience as an executive administrative assistant or in a similar role.

Knowledge of insurance billing and coding is a plus. 

Provide detailed and timely communication to facilitate compliance with various contractual requirements.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Excellent written and verbal communication skills.

Ability to prioritize tasks and manage time effectively.

Strong attention to detail and problem-solving skills.

Discretion and integrity in handling sensitive information.

Bachelor’s degree or equivalent experience preferred.

What We Offer:

Competitive salary and benefits package with 401(k) options.

Opportunities for professional development and growth.

A collaborative and dynamic work environment.

Application Process:

To apply, please apply here or by submitting your resume and a cover letter outlining your relevant experience to ssmith@extramilerecovery.com and jmiles@extramilerecovery.com. We look forward to hearing from you!