Trust Administration Assistant jobs in Melbourne, FL

Duties

Duties are, but not limited to:
1. Assists with the screening, evaluation, and re-evaluation process by implementing specifically, delegated assessments for which competency has been established and by providing verbal or written reports of observations and client capacities to the Occupational Therapist.
2. Receives and interprets instructions from the Occupational Therapist. This includes completing a thorough review of the OT evaluation, treatment plan and patient data and coordinating to ensure that any necessary clarification is obtained.
3. Utilizes more complex therapeutic techniques and interventions, utilizing problem-solving skills, to maximize client's functional status.
4. Modifies and adapts therapeutic interventions for simple and complex cases with a wide range of diagnoses and disabilities.
5. Identifies and recommends complex adaptive and assistive devices and durable medical equipment.
6. Contributes to the discontinuation or transition plan by providing information and documentation to the supervising occupational therapist related to the client's needs, goals, performance and appropriate follow up resources.
8. Carries out client education, specialized treatments, and applies occupational therapy procedures for which competency has been established and in accordance with laws or regulations and AOTA documents.
9. Knowledgeable about the client's targeted therapy outcomes and provides information and communication to the supervising OT when clients have attained established goals and/or when modifications to the treatment plan may be required.
10. Documents OT services in the medical record within the timeframes, formats, and standards established by the SPRS department and the Bedford VA Medical center.
11. Communicates needs or concerns to the supervising OT, the interdisciplinary discharge planning team or through direct communication with personnel from other VA services.
12. Provides education and consultation to health care practitioners about the client's treatment plan and occupational therapy scope of practice and services.
13. Provides education to client, caregiver, family regarding treatment interventions, e.g., adaptive equipment, approaches, environmental set-up, etc.
1. Participates in continuing education courses and seminars to remain current with advances in the field and to meet continuing education requirements of West Palm Beach VA Healthcare System and State Licensure.
1. Documents using standard format in client's medical record as required by certifying bodies.
2. Participates in OT department and PM&R program development and quality improvement projects to include but not limited to peer reviews, committee membership and process improvement projects in accordance with VA and the Joint Commission guidelines.
3. Carries out ongoing personal development to ensure current knowledge in their work position and occupational therapy practice.
4. Assists with education of the medical center staff about the role of Occupational Therapy and services available for Veterans.
5. Completes all VAMC mandatory training in a timely manner.
6. Uses the computer system for storing and retrieving electronic documents and files, transmitting and receiving e-mail, activating printers, requesting leave, and accessing the electronic health record.
7. Maintains clinic areas, equipment and supplies in a clean and organized manner to promote quality treatment in a safe and functionally appropriate environment.
8. Serves management's goal of optimum productivity and adjusts services to meet changing needs of the Veterans served in various programs.
9. Helps resolve client issues/complaints at the lowest level and refers unresolved grievances and complaints to appropriate sources.
10. Follows policies and procedures (operational, privacy, IT security, etc.).
11. Assists OT Supervisor to ensure all employees work in a safe, clean, infection-free environment and promotes these practices.
12. Fosters an environment that values and respects individual differences. Takes an active role in prevention of harassment behavior and adheres to policies.
13. Takes responsibility for ordering supplies to ensure that adequate supplies are on hand and that repairs and maintenance activities are performed.

Work Schedule: Compressed tour.
Telework: Not available
Virtual: This is not a virtual position.
Functional Statement #: 41167F
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not required

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• You may be required to serve a probationary period.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you must provide a complete Application Package which includes:
  

  • Documentation of passing: Certification examination for OTAs administered by the National Board for Certification in Occupational Therapy (NBCOT).
  • Documentation of: Full, current, unrestricted State License to practice Occupational Therapy in a State, Territory, or Commonwealth of the US.
  • Resume
  • Transcript

  
  
  NOTICE REGARDING REQUIRED DOCUMENTS: All applicants MUST submit ALL required documents at the time they submit their application package. Applicants that DO NOT, WILL NOT be considered. All federal employees must submit their most recent SF50 from their eOPF to be considered.
  
  
  The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.
  
  

  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • License
  • Documentation of passing: Certification examination for OTAs administered by the National Board for Certification in Occupational Therapy (NBCOT).
  • Documentation of: Full, current, unrestricted State License to practice Occupational Therapy in a State, Territory, or Commonwealth of the US.
  • VA Form 10-2850c
  • PCS Orders
  • Performance Appraisal
  • Professional Certification
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

  
  
  Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 02/12/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12297754.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.

  • Click Submit My Answers to submit your application package.

  
  NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  
  To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

  Agency contact information

  Kristen L. Johnson

  Phone

  813-816-7155 X100172

  Email

  kristen.johnson2@va.gov

  Address

  West Palm Beach VA Medical Center
  7305 North Military Trail
  West Palm Beach, FL 33410
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
  
  You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
  
  NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

This vacancy announcement is opened to US Citizens. Current, permanent Federal Employees may apply to the internal announcement, CBTC-12297755-24-KLJ. There is NO need to apply to both announcements.