Trust Administrator jobs in Biloxi, MS

Work Where it Matters

Akima Intra-Data (AID), an Akima company, is not just another federal logistics services provider. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as

we support our shareholder communities in Alaska.

At AID, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AID provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AID delivers flexible, full-spectrum facilities, maintenance, and repair and logistics services that enable our customers to reduce operating costs, improve productivity, and enhance

the value of their existing assets.

As an AID employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Job Summary:

This position is in the Business Management department overseeing the subcontracting requirements to support the 81st Civil Engineer Squadron, Keesler Air Force Base. This positon works primarily on requirements<$2.5K with administrative tasks to include soliciting and acquiring bids, drafting abstracts, and subcontractor follow up. Direct assigned<2.5K requirements are routine in nature and usually require only a service call to complete.

Job Responsibilities:

• Receives Request for Subcontract (RFS); reviews Statement of Work (SOW) along with any additional items such as drawings and/or photos.

• Determines next steps, to fulfill requirement, based on the RFS and SOW.

• Reviews any questions with the requestor and/or Requestor’s Manager.

• Brings questions/requirements for special processing to the Business Manager.

• Prepares procurement document for subcontractor when estimated cost is =/< 2.5k; and supported by recent similar service and/or requirement. Coordinates site visit as needed to include escorting vendors/subcontractors. Prepares the purchase order to selected vendor; ensures selected vendor meets all the requirements such as, Duns number, SAM registration, insurance certificates on file, safety plan on file, and any required special certifications. Evaluates and monitors subcontract performance to determine necessity for purchase order modifications, as needed. Responsible for the subcontract tracking spreadsheet, logging each Request for Subcontract (RFS) and updating, at least weekly, the status and costs; as it pertains to those subcontracts assigned. May support multi-year and >2.5k subcontracts depending on workload and staffing; at the request of the Project Controls / Business Manager.

• Ensures fiscal year funding is tracked accurately for assigned contracts.

• Keeps contract files up to date. Posts documents to the contract shared files.

• May conduct internet and market research as needed and interacting with customers.

Minimum Qualifications:

• Experience in a federal contracting environment with similar responsibilities.

• Knowledge of DoD funding, contracting practices, flow-down clauses and FAR/DFAR.

• Intermediate MS Office Suite skills.

• Basic understanding of invoice payment process.

• Ability to communicate effectively, verbal and written communication skills.

Desired:

• Bachelor's degree in business administration or related field.

We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).

Job: Contracts, Pricing & Procurement

Travel: No

Organization: AID

Clearance: Not Applicable

Shift: Day Job

Work Type: On-Site

Req ID: AID00588