22SQUARED Executive Assistant Salary in the United States

TITLE: Executive Assistant

DEPARTMENT: Operations

REPORTS TO: Director of Administration

OVERVIEW

The Executive Assistant will be responsible for managing the schedules and communications of our Director of Media and other key agency executives, as needed. This position requires the ability to anticipate needs, work autonomously, think critically, and offer strategic solutions to problems with a high level of professionalism and confidentiality. You will provide administrative support to ensure our executives and team operate in an efficient manner with external clients and partners, as well as internal coworkers and teams.
 

RESPONSIBILITIES

●        Provide high-level calendar management. Prioritize inquiries and requests while troubleshooting conflicts. Anticipate needs and make judgements and recommendations to ensure smooth day-to-day engagements.

●        Collect content and manage agendas for department meetings, third-party tool audits and coordinate vendor meetings.

●        Expeditiously and proactively communicate with department heads, other executive assistants, and clients to schedule meetings/ interviews and manage special projects.

●        Respond on behalf of an executive, manage sensitive messages and field internal and external questions.

●        Assist in department budget recommendations and track department spending.

●        Arrange complex and detailed travel plans, secure travel authorizations/approvals, note trips on calendars and provide thorough agendas before departure.

●        Complete all expense reports in a timely manner.  Provide proper approvals needed and back up documentation.

●        Accurately and punctually report executive timesheets.

●        Support additional department executives when other Executive Assistants are out of the office.

●        Other duties as assigned.

 
QUALIFICATIONS

●        Degree preferred

●        5 years high volume experience supporting multiple executive level employees

●        Strong communication skills, organizational skills, and computer proficiency

●        Proven experience handling extremely confidential and/or time-sensitive information with ease and professionalism

●        Highly organized

●        Ability to make decisions quickly and in the best interest of your supervisor

●        Level-headed and ability to think on your feet, be flexible and plan for changes

●        Sense of urgency and follow through on deadlines, for your own work and helping the team meet deadlines

●        Excellent facilitation skills

●        Solutions oriented

●        Preferred experience with Google Workspace (Gmail, Google Calendar, Google Drive, Google Meet)