ABERDEEN STANDARD INVESTMENTS Executive Assistant, Bonaccord Capital Partners Salary in the United States

Job Description

Team Management

• Manage calendars and schedule appointments for Head of Bonaccord and for team of investment professionals
• Keep track of and prepare monthly expense reports for team.
• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings for individuals; book flights, hotels, cars.
• Answer and respond to calls for Head of Bonaccord as well as Senior Investment Managers.
• Set up VCs, book meeting rooms, enter visitors into the system.

Workload Management

• Coordinating, requesting materials for meetings attended by investment professionals.
• Tracking and responding to meeting requests on behalf of investment professionals.
• Maintain confidentiality of all corporate, personnel and research matters.
• Keep information up to date with personal and travel information, passports, TSA pre check etc.
• Enter executives’ database notes and call records after meetings with limited partners; creating database profiles for new contacts.
• Enter client information into Salesforce and/or DealCloud.
• Photocopying, scanning, filing as needed.
• Ordering business cards when needed.

Experience and Qualifications

• Bachelor’s degree preferable but not required
• Minimum of 5 years’ experience preferred, ideally within a financial/professional services organization

Technical Skills/Knowledge

• Advanced knowledge of MS Outlook and MS Office Suite (Word, Excel, PowerPoint)
• Experience using Concur Expense Solutions preferred
• Experience using Salesforce or DealCloud preferred
• Experience using Intralinks preferred

Talents

Responsibility – has a high level of personal accountability and responsiveness to the needs of the business

Problem solving—Identify and resolve problems in a timely manner, gather and analyze information

Communication and influencing—speak clearly and persuasively in positive or negative situations and demonstrate group presentation skills

Written communication—Edit work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information

Planning and organizing—prioritize and plan work activities and uses time efficiently, able to work under pressure and to meet deadlines

Attention to detail—demonstrate accuracy and thoroughness and monitors own work to ensure quality

Adaptability—adapt to changes in the work environment, manage competing demands and is able to deal with frequent change, delays or unexpected events

Proactive thinking – being able to anticipate a potential issue before it happens

We’re committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment.  We define diversity in its broadest sense – this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance.  Standard Life Aberdeen supports a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.