ACCEPT EDUCATION COLLABORATIVE Accounting Assistant Salary in the United States

Qualifications Required:

● 1 -3 years experience in a financial position supporting Finance/Accounting organization

● Basic understanding of Bookkeeping functions and the ability/desire to learn

● Willingness to tackle self-directed training

● Strong mathematical and organizational skills

● Great attention to detail and accuracy

● Must be a team player willing to take direction and learn

● Very strong computer skills including familiarity with Microsoft Excel and Google Suite

● Some experience and adaptability for learning and utilizing various software solutions for accounting and related functions

(examples: QuickBooks Desktop, QuickBooks Online, Quicken, Blackboard, Salesforce, Expensify, Certify).

● Excellent organizational and communication skills, positive and proactive attitude, customer service orientation

Qualifications Desired:

● Bachelor’s degree in accounting or a related field

● Prior experience working for a school or a collaborative

Essential Responsibilities:

● Assist School Accountant in:

Estimate creation and invoice creation as needed

Updating monthly invoices with IEP changes or terms

Maintaining various financial spreadsheets – tuition, transportation, tracking contracts

Follow up on open invoices & contact customers with outstanding invoices

Record payments and deposits in quick books

● Process deposits/payments:

Copy checks and provide copies to school accountant

Make bank deposits and provide receipt to the school accountant

● Ordering/PO process:

Track purchase orders and insures appropriate approvals in place

Maintains approval records/correspondence for purchase orders and receipts for Amex transactions

● Accounts Payable:

Maintain vendor information including contracts and renewals

Enter Vendor invoices and maintain AP report

Updated September 2020

Process and get approval for Warrants

Print and process paper checks as needed

Works with vendors to resolve any billing or other vendor issues

● Enter transactions from banking and credit card downloads into Quick Books:

Enter expense transactions with appropriate accounts and classes as much as is know

Produce suspense list for items that need input from others to classify

Keep track of vendor typical accounts/classes

Coordinate with staff accountant to enter payroll and deposit data

● Maintain accounting records:

Store invoice/bills/receipts, etc as much as possible in electronic format

Attach documents to QBO transactions

File paper documents as needed

Non-Essential Responsibilities:

● Other related duties as assigned

Success Factors/Job Competencies:

● Great attention to detail and accuracy

● Excellent interpersonal and communication skills

● Positive and proactive attitude

● Commitment to company mission and values

● Strong team player

Physical Demands and Work Environment:

● Physical Demands: While performing the duties of this job, the employee is occasionally required to walk, sit, use hands to

type, handle or feel objects, reach with hands and arms, bend, walk up and down stairs, talk, hear, see, and occasionally lift up

to 25 lbs; routinely use standard office equipment such as computers, copy machines, fax, phones, shredders and filing

cabinets.

● Work Environment: This work is performed in a school/professional office environment.