AMERICAN ACADEMY OF OPTOMETRY Accounting and Development Assistant Salary in the United States

Description

MAIN PURPOSE: Manage the accounting payables and receivables process and provide administrative support for the Foundation. 

DUTIES AND RESPONSIBILITIES:

Administration:

• Answering all incoming phone calls.

• Maintain a log of all incoming payments received for American Academy of Optometry (AAO) and American Academy of Optometry Foundation (AAOF). Scan and distribute copies of check log to designated staff members.

• Open and distribute incoming mail, packages, etc., sign for all deliveries.

• Mail any letters, packages, etc., using USPS and FedEx accounts.  

• Maintain inventory of office and shipping supplies. Order office supplies/equipment as necessary.

Accounting:

• Responsible for accounts payable.

• Assist with posting cash receipts. 

• Responsible for gathering corporate credit card receipts and reconciling to the credit card statement.

• Responsible for requesting and importing all tax forms.

• Responsible for maintaining financial files based on record retention policy.

• Filing.

• Other duties as assigned.

Foundation: 

• Manage donor pledges and contributions.

• Manage content for the Foundations website. Create and upload. 

• Send acknowledgement and balance letters to all donors.

• Donor list management (tracking and development).

• Smaller event (receptions) assistance.

Requirements

• Minimum one (1) years prior experience as an Administrative Assistant, preferably with a not-for-profit organization. 

• Strong organizational and planning ability.

• Excellent verbal, interpersonal and communication skills.

• Attention to detail.

• Proficient in relevant computer applications such as MS Excel and other MS Office applications.

• Knowledge of accounts payable or basic bookkeeping a plus. 

• Ability to prioritize multiple tasks and complete follow-up.