AMERICAN JEWISH UNIVERSITY Executive Assistant Salary in the United States

Job Title:         Executive Assistant- Ziegler School of Rabbinic Studies

Status:             Full-Time Exempt/Salary

Hours:              Hybrid-4 days onsite, 35 standard hour work week, Fridays close at 2:30pm)

Salary:             $68k-$80k (pay commensurate with experience)

About American Jewish University

American Jewish University (AJU) is a thriving center of Jewish resources and talent that serves the Jewish community of the twenty-first century. A portal for Jewish belonging, AJU equips students, faculty, campers, and learners of all ages with the tools to create the ideas, build the structures, and develop the programs to advance Jewish wisdom and elevate Jewish living. 

The Ziegler School of Rabbinic Studies is dedicated to training a new cadre of Conservative rabbis who are deeply versed in Jewish texts, committed to a life of mitzvot and the love of God, and who are capable of transmitting the beauty and wisdom of Judaism to others.        

With a vibrant mission and values, strong community involvement, hybrid work schedule, benefits like a 35-hour work week and short workday on Fridays, a robust holiday closure schedule, health insurance, and paid vacation/sick days, AJU is an ideal team to join.

Job Summary

Executive Assistant for the Ziegler School of Rabbinic Studies, is responsible for running the front office and supporting the three-person administrative team. The Executive Assistant must be detail oriented and capable in handling scheduling, data entry, event planning, phone and desk communication, and working with other university departments to insure implementation of the overall mission. Strong communication, problem solving, and interpersonal skills required for day-to-day interactions with faculty, students and AJU staff.

Duties and Responsibilities

• Anticipate needs and provide high-level executive administrative support.
• Maintain calendars for all three Deans along with the school calendar. Scheduling appointments and meetings, coordinating travel arrangements.  .
• Manage front office: answering phones, welcoming guests, scheduling, booking space reservations, monitoring inventory/ordering office supplies and acting as liaison with other departments when necessary.
• Collect event information, community announcements and announcements to prepare weekly newsletter for students.
• Compose singular and mail merge correspondence. Manage email lists, distribution, and list updates.
• Respond to student and faculty (full time/part time) inquiries and requests, including items such as photocopying, managing class rosters, and maintaining contact information.
• Assist with meeting and event preparation (i.e., community wide ordination, school lunch and learns, study days, outside speakers, orientations, holiday events) including invitation lists and mailings, monitoring RSVP and attendance, room reservations, supplies, and coordinating with facilities, catering/food services and outside vendors.
• Preparation and/or processing payment invoices and data entry for budget monitoring and reconciliation. Coordinate back up receipt collection for monthly expense reports and reimbursements.
• Work with Associate Dean and Registrar for details of semester class schedule and faculty communication.

Qualifications

• Bachelors degree or equivalent preferred.
• Strong technical and computer skills.
• Experience working in an office or educational environment, answering phones and fulfilling requests. 
• Good organizational and administrative skills   
• Strong written and verbal communication skills.   
• Thrives in a fast-paced environment. 
• Strong customer service and interpersonal skills.  
• Autonomous and self-sufficient with a proven ability to stay on task and on deadline.  
• Proven ability to multi-task and handle multiple projects. 
• Excellent project management skills, including planning and scheduling. 
• Proficiency in Word, Excel, Zoom and ability to quickly learn new technology.

Preferred Qualifications

• Knowledge of non-profit and/or academic institutions
• Familiarity with Jewish community/religious vocabulary