BLANTON TURNER Commercial Assistant Property Manager (9th and Thomas) Salary in the United States

We are seeking a Commercial Assistant Property Manager for the 9th and Thomas building in the South Lake Union neighborhood of Seattle!

Commercial Assistant Property Manager

General Summary:

Supports the Property Manager or Portfolio Manager in managing all aspects of a single property or portfolio of commercial and retail properties including operations, financial activities, tenant relations and marketing and event planning.

Wage: DOE

Essential Functions/Major Responsibilities:

• Tenant/Resident Relations
  • Participate as a building team member, supporting all efforts to achieve owner and organizational goals.
  • Maintain good tenant relations through regular personal contact responding to tenant needs or concerns and proactively contacting tenant concerning their tenancy in the building.
  • Responsible to monitor, respond and ensure completion of the daily tenant work orders received through the specific site programs, assuring requests are handled in a timely, professional manner.
  • Assist in the planning, coordination, and execution of special events such as tenant retention or owner events.
  • Assist the building team in all operational communication and implementation of the building goals and objectives, communicating with engineers, vendors and tenants including producing & ensuring delivery of building memos.

• • Perform regular community outreach to build networking relationships throughout the neighborhood.
• Financial Management
  • Manage Accounts Receivable procedures, prepare and review monthly tenant statements for accuracy, track, and record tenant payments, monitor tenant delinquencies and assist with collection as needed. Assure tenants are invoiced for all work above and beyond the requirements of the lease document and track payment status.
  • Manage Accounts Payable procedures, obtain invoices and process in Yardi according to budget. Track all recurring and anticipated expenses and request invoices as needed. Assist in setting up vendors in Yardi and obtaining new vendor information.
  • Assist with preparation of annual budgets, CAM estimates and reconciliation and reforecasts.
  • Process monthly petty cash statements.
• Facilities Management
  • Prioritize, schedule and monitor daily activities, service requests, inspections, make-ready priorities and construction/improvement projects.
  • Coordinate with engineers on daily tasks; including support for engineers to plan and prioritize repairs and maintenance.
  • Manage vendor relationships effectively to ensure service expectations and contract obligations are met and costs are within budget and/or opportunities for expense savings are achieved.
  • Ensure appropriate certificates of insurance are on file and that client and company requirements are strictly adhered to.
  • Identify and research vendors for specific tasks as needed. Coordinate the vendor selection process including interview and scoring.
  • Prepare vendor contracts with direction.
  • Work with building engineers and vendors to resolve any issues.
  • Work with building engineers to maintain the property in Class A condition.
  • Conduct regular site visits and document and oversee completion of any items that need to be addressed.
  • Assist in the coordination of the fire/life safety program; assuring training for staff, tenants & floor wardens have been completed
  • Maintain required permits and compliance with inspections.
  • Respond quickly and appropriately to emergencies.
• Administrative Support
  • Provide administrative support to the entire team as needed including, spreadsheet creation and updating, word processing, and support for special projects.
  • Specifically prepare correspondence; scheduling; lease-related notices and documentation; prepare and take notes at meetings, track and save all important documentation to shared drive.

Secondary Functions:

• Assist with marketing and leasing activities as needed to include updating postings for the pop-up window, responding to inquiries and giving tours.
• Provide support in the planning and execution of special events.
• Provide support for project management.
• Assist with a variety of special projects or administrative assignments as needed.
• Other duties as assigned.

Specific Job Skills:

• Excellent skills in Word, Excel and Outlook. Accurate keyboarding skills. Ability to learn new programs quickly.
• Excellent customer service and interpersonal skills, including the ability to deal effectively with a wide variety of people. Professional attitude and appearance.
• Strong written and verbal communication skills, including the ability to use tact and diplomacy. Excellent organizational skills.
• Ability to successfully perform multiple tasks, with possibility of interruptions, and to re-prioritize work on a regular basis, along with the flexibility to respond to changing needs and requests.
• Ability to set own priorities to manage own time to meet deadlines. High level of responsiveness, and ability to work with limited direction as a self-starter.
• Attention to detail, thoroughness, and excellent organization skills.
• Ability to communicate effectively across all levels or the organization.
• Ability to maintain confidentiality.