CITY OF COLUMBIA Assistant Finance Director Salary in the United States

Description

Job Summary:

Provides highly complex staff assistance to the Chief Financial Officer in the management of the Finance Department.  

ESSENTIAL FUNCTIONS:

        Enters journal entries, budget adjustments and transfers to the general ledger;

        Balances monthly expenditures and prints monthly expenditure reports to distribute to departments;

        Reviews purchase orders for approval;

        Reviews and approves monthly purchasing card transactions;

        Monthly bank reconciliations and follow up  for all 12 City operating bank accounts (all accounts except pension/OPEB) and Industrial Development Board account including import of General Fund electronic reconciliation file from First Farmers and balancing procedure in NextGen;

        Assists Finance Director in administering the City’s investment program;

        Reviews grant contracts, monitors various agency award systems, and prepares reimbursements of grant funds and related revenue and expenditure accounts;

        Review and modify salaries/benefits on spreadsheet and incorporate into departmental budgets, prepare budget ordinance and required notification, prepare budget items and schedules to State for approval;

        Maintains general ledger to track cash accounts for deposits, disbursements, transfers, payroll, purchasing cards, etc.;

        Establish escrow accounts for construction contracts over $500,000 and corresponding banking and general ledger cash accounts;

        Prepares statistical reports for the Comprehensive Annual Financial Report (CAFR) and verifies compliance, prepares and maintains electronic spreadsheets on various accounts and produces reports as necessary;

        Prepares journal entries to record, correct or accrue assets, liabilities, revenues and expenditures, budget amendments including entry and balancing appropriation amendments to ordinance adopted by Council;

        Collects, analyzes, and prepares working papers for audits and provides oral and written answers to auditor’s questions;

        Interpret and comply with accounting pronouncements, federal, state and local laws and regulations, City policies and recommends updating of processes and procedures;

        Responds to requests for assistance or information from City departments, vendors and the public as needed, investigates and provides information in a timely and accurate manner, corrects errors, resolves questions and complaints;

        Enters information obtained from internal and external customers into computer system, using software, source documents, spreadsheets, and verifies information, analyzes and processes information;

        Computes, balances, records, and proofreads data and other information, performs month and year end balancing and reporting, transfers to accounts, entering budget data, etc.;

        Work with state agencies, auditors, and others to assist in verifying information, preparing data and reporting;

        Prepares and maintains files and records including invoices, claims, billings, vendor files, etc., makes adjustments and enters into accounting system as required;

        Types, formats, proofreads and edits Finance Department agenda items, correspondence and other documents

SECONDARY FUNCTIONS:Performs other related duties as required

SUPERVISORY FUNCTIONS: May supervise accounting/finance staff in Director’s absence.

Requirements

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS:

        Knowledge of Generally Accepted Accounting Principles, procedures, and applications;

        Knowledge of governmental budgeting and organization structure;

        Knowledge of accounting principles and practices, the analysis and reporting of financial data;

        Knowledge of spreadsheet programs and applications;

        Knowledge of regulations applicable to area of assignment federal, county, state, and local laws, codes and regulations applicable to governmental accounting;

        Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology;.

        Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;

        Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;

        Knowledge of computer application skills that at a minimum include Microsoft Office Suite products including Word and Excel, Outlook and Laserfiche;

        Ability to accurately prepare a variety of work papers and financial reports;

        Ability to provide technical guidance to and train accounting staff, establish effective working relationships with City staff and other agencies;

        Ability to communicate effectively verbally and in writing;

        Ability to operate office machines to include typewriter, calculator, scanner, facsimile, photocopier, voicemail systems, and computer;

        Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.;

        Ability to apply concepts of basic algebra and geometry and  to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; 

        Ability to compute rate, ratio, and percent and to draw and interpret bar graphs;

        Ability to organize and process a large volume of routine paperwork;

        Ability to speak clearly and persuasively in positive or negative situations; listen and clarifies, responds well to questions, participates in meetings;

        Ability to write clearly and informatively, edit work for spelling and grammar, present numerical data effectively, able to read and interpret written information;

        Ability to follow instructions, respond to management direction; complete tasks on time or notifies appropriate person with an alternate plan;

        Ability to meet scheduling and attendance requirements.

CERTIFICATIONS, LICENSES, REGISTRATIONS:Certified Public Accountant and/or Certified Municipal Finance Officer preferred.

REQUIRED EDUCATION/OR EXPERIENCE:

Graduation from an accredited college or university with a Bachelor's Degree in Accounting or a related field. A minimum of three (3) years full-time professional employment in accounting, auditing, budgeting, or closely related financial activity. Other combinations of experience and education, which meet the minimum requirements, may be substituted. Supervision of paraprofessional and/or clerical staff.

PREFERRED EDUCATION/OR EXPERIENCE:

Graduation from an accredited college or university. Prefer a Master's Degree related field, and CPA and/or CMFO certification.

PHYSICAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.