CITY OF COON RAPIDS Payroll Specialist Salary in the United States

The City of Coon Rapids is looking for a detail oriented self starter for our Payroll Specialist position. Under general direction of the Accounting Supervisor, the Payroll Specialist will perform payroll and other clerical assignments to maintain a variety of records and reports.  This person will ensure effective coordinating and processing of payroll and will assist with accounts payable processing.
 Essential duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.

• Prepares, receives, processes and checks accuracy and completeness of a wide variety of     documents, records and reports requiring considerable knowledge of procedures and policies.
• Codes, prepares, enters and processes payroll related data.
• Reviews and verifies payroll reports, checks for accuracy and completeness of payroll processes.
• Prepares reports, submits files, and processes payments for deduction information including PERA, FICA and Medicare, taxes, insurances, flex benefits and deferred compensation.
• Assists with filing regulatory reports with government agencies for 941's and W2's.
• Files reports for MN New Hire and US Labor Statistics, files annual reports for PERA reporting.
• Maintains and enters employee information in payroll/HR system and performs necessary system maintenance.
• Performs reconciliations for various deductions and employer expenses.
• Responds to public and employee inquiries and complaints.
• Provides back up to the Accounts Payable Clerk.
• Regular and reliable attendance during scheduled work hours and outside regular hours as necessary.
• Maintains positive professional working relationships with all staff levels, other jurisdictions and outside agencies, and the general public.
• Performs essential position duties and responsibilities under the working conductions and physical demands described herein.
• Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and citizen customers.
• Performs other related functions as apparent or delegated.

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.

• Considerable knowledge of the principles, practices, methods, and techniques used in payroll, bookkeeping and general office accounting.
• Proficiency in computer programs including Windows, word processing and spreadsheet applications, as well as experience with computerized accounting and payroll systems.
• Ability to establish and maintain effective working relationships with others.
• Ability to maintain and handle confidential and sensitive information appropriately, and to perform duties with tact and discretion.
• Ability to perform job functions with high degree of accuracy.
• Ability to organize and manage multiple tasks, and establish priorities to work effectively under pressure, completing work in a timely and accurate manner with minimal supervision
• Ability to prioritize work responsibilities and effectively utilize time.
• Ability to type and key with speed and accuracy. 
• Ability to be detail oriented and follow through with tasks.
• Ability to maintain a team and service oriented approach to work.
• Must have the ability to accept criticism or discipline.
• Must strive to promote a cooperative atmosphere in the department and exhibit a positive attitude.
• Maintain and foster a work environment that supports the City's mission and values with a respectful, collaborative and innovative employee culture that values employee growth, personal balance and contagious enthusiasm.
  • Service - We value outstanding service. Our City deserves the best.
  • Trust - Trust means everything. Be accountable. Be transparent.
  • Teamwork - Teamwork allows us to accomplish more. We tackle challenges and celebrate successes together.
  • Innovation - Innovation is vital for our future. We are not afraid of new ideas.
  • Excellence - It's the expectation.

A combination of training and experience substantially equivalent to the following:  Associates Degree in Business, Bookkeeping or Accounting plus at least three (3) years work experience in payroll. Excellent mathematical aptitude. Computer skills including knowledge of spreadsheets and other software programs.
 
PREFERRED QUALIFICATIONS:
Accounting experience
Previous experience processing payroll in a government setting
LOGIS/JD Edwards payroll software
 
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of the job.  Reasonable accommodations may be made to enable individuals to perform the essential functions.
 
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting;  work has standard vision requirements;  vocal communication is required for expressing or exchanging ideas by means of the spoken word;  hearing is required to perceive information at normal spoken word levels;  work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities;  work has no exposure to environmental conditions;  work is generally in a moderately noisy location (e.g. business office, light traffic).
 
EQUIPMENT/JOB LOCATION:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  This position is located at the City Center.  It will use common office supplies and equipment, and the noise level is typically quiet.  Exposure to computer monitors in the office is typical.  This position works closely with others.
 
CONDITIONS OF EMPLOYMENT:

• Must comply with organizational and departmental policies.