CITY OF PORT ORANGE Records Clerk Salary in the United States

We are so excited that you are interested in working for the City of Port Orange!  We thrive on our Core Values which show we C.A.R.E.  We are committed to our employees and the citizens of Port Orange and look forward to the opportunity to discuss your future here!

Job Description:

POSITION OBJECTIVES
This position is responsible for clerical work that involves moderately complex and usually varied work methods and problems in the Records Section of the Police Department.

ESSENTIAL FUNCTIONS
Those functions actually required to perform this position, the removal of which would fundamentally change the job. These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Operates computer/scanner to recover, print and store records data. Logs offense reports. Processes arrests, field interrogation cards, written warnings, etc.
• Receives cash payment for incident, accident reports, and fingerprint cards. Prepares reports of cash and checks received and ensures that funds are properly deposited.
• Assists public with information about reports, police record checks, etc.
• Performs complex and detailed record keeping functions. Assists officers and other agencies in researching information and records.
• Acts as receptionist. Gives general information to citizens who call or come into the lobby. Answers telephone calls and transfers to appropriate extension.
• Operates varied types of office machines to include various models of copy machines, printers, fax machine and scanner.
• Maintains various records and makes reports. Completes evidence/property receipt forms for lost and found property. Provides citizen crime reports and accident exchange forms to citizens. Citations sign-off for equipment violations.
• Maintains files and records pertaining to the Police Department.
• Performs related work as required. These additional duties may be representative of tasks typically performed by those in a lesser or more advanced job grade.

This position is part of the City’s Emergency Management Team and, as such, shall be expected to perform all duties that are assigned during an emergency management operation. Any additional compensation, above the normal weekly salary, shall be outlined by the City Manager in the City’s Emergency Management Activation and Emergency Declaration. Failure to appear to perform emergency management assignments and to work assigned shifts as scheduled by the City’s Emergency Management Professional or individuals designated by the City Manager to assign such functions will result in disciplinary action up to and including termination.

SUPERVISORY RESPONSIBILITIES
(There are no formal supervisory duties required under this position.)

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience
• High school diploma or general education degree (GED).
• Two (2) years related experience and/or training in clerical work including data entry.
• Equivalent or combination of education and experience.
• Certifications. Licenses, and Registrations
o Must have valid Florida driver’s license.

Knowledge, Skills, and Abilities
• Knowledge of modern office appliances, practices and procedures.
• Ability to read, analyze, and interpret work related documents.
• Ability to respond effectively to the most sensitive inquiries or complaints.
• Ability to communicate effectively both orally and in writing.
• Ability to comprehend and apply principles of mathematical concepts as applied to this position.
• Ability to identify problems and review related information to develop and evaluate options and implement solutions that are in accordance with laws, ordinances, and established principles.
• Ability to follow and interpret instructions furnished in written and oral format.
• Ability to maintain complex clerical records and prepare reports from such records.
• Skill in typing data entry information rapidly and accurately. Type 40 accurate words per minute.
• Computer skills, including experience in software applications appropriate to this position.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms, to talk and hear.
• The employee is occasionally required to stand and walk.
• The employee must regularly lift and/or move up to ten (10) pounds and occasionally lift and/or move up to twenty-five (25) pounds.
• Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
• May need to drive periodically.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work environment includes those typical of an Office setting
• This position is subject to drug testing.

Compensation Details:

$11.82

Please note that the City of Port Orange is an Equal Opportunity Employer and a Drug Free Workplace which extends preference to Veterans.  Those applicants who wish to claim Veteran's Preference must provide a DD214 or other supporting documentation that identifies service dates and character of service.      The City of Port Orange collects social security numbers only in accordance with General Administrative Code 1-42 Social Security Number Collection Policy.  To view the entire policy please click on the link:  https://www.port-orange.org/documents/hr/POLICY-1-42-SSN.pdf . Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.