LIONS CLUBS INTERNATIONAL Department Assistant Salary in the United States

We’re in the business of Good 

Lions Clubs International is the largest service club organization in the world. Our 1.4 million members are serving locally and globally to help take on some of the biggest challenges facing humanity. 

Every Lion and club is supported by our international association. More than 300 Lions International staff members are constantly working on tools and technology to enhance Lions’ service. When caring people join together, roll up their sleeves and take action to make their community better, it’s an incredible feeling for everyone involved.   

Here's how you can help. We are currently looking for an Department Assistant to join our Instructional Design team and rise to the challenge of empowering service. 

Position Highlights: Provides administrative support to the Instructional Design department.

What You’ll Do: 

1. Manage the flow of translation requests of curriculum materials:

a. Work with instructional designers to determine due dates and organize source and supporting documents.

b. Create translation requests using Plunet system.

c. Ongoing correspondence with Language Services teams at all points in the process, e.g., negotiating due dates, tracking overdue items, managing flow of questions, and troubleshooting problems.

2. Manage fiscal administration for the department such as preparing and maintaining the budget, processing expense claims, paying invoices, ordering supplies, etc.

3. Contract management

a. Work closely with ID Manager to submit proper documents into the contract management software.

b. Follow-up as needed for signatures, delays, troubleshooting.

4. Coordinate mass mailings and manage complex spreadsheets to track information related to the mailing, tracking numbers, etc.

5. Coordinate acquisition and distribution of gifts for district governors elect.

6. Coordinate communication with other teams as needed: International President’s office, Purchasing, Marketing, LD Team.

7. Work with ID Department Manager to stay within budget.

8. Provide additional support for FVDG/DGE Seminar as needed; previous tasks include:

a. Processing annual stipend request for group leaders (coordinate with Finance and follow guidelines for global payments).

b. Maintaining correspondence with performers, keynote speakers, other outside vendors who support the program.

c. Coordinating event sub-projects on request: e.g., HQ tours and photos.

9. Coordinate meetings (off-site, in-office and video calls) including developing meeting agendas, making hotel, meal, and transportation arrangements, and typing minutes.

10. Assist with packing and clean-out of curriculum materials from storage shelves.

11. Answer, screen and direct incoming telephone calls and emails. Greet and refer visitors to the department.

12. Perform other duties as required or assigned.

We’re Looking for Someone With:  

• High School diploma or equivalent
• One to three years’ experience in office administration, secretarial work, or related experience.
• Proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Strong multi-tasking and organizational skills.
• Excellent written, verbal and interpersonal skills.
• Understanding and ability to maintain confidentiality.
• Proficient with Outlook, Excel, PowerPoint, Word, Adobe PDF.

Why You’ll Love Working Here:  

Lions Clubs International has excellent benefits for you and your family. We believe in a balanced work-life and have programs and benefit plans to support our employees, such as:  

• Three weeks paid time off plus time off for volunteering 

• Flexible and hybrid work schedules 

• Comprehensive medical, dental, vision, and life insurance plans 

• Flex spending accounts for medical and dependent care 

• 401K with employer match 

• Reimbursable training 

• Casual dress 

Diversity, equity and inclusion are at the core of who we are. Diverse and inclusive teams have a positive impact on the work we do, and we know that having varied perspectives helps generate innovative ideas to solve complex problems in an ever-changing world.  

Lions Clubs International Is an Equal Opportunity Employer