WISCONSIN INDIANHEAD TECHNICAL COLLEGE Administrative Specialist/Supervisor Salary in the United States

How much does an Administrative Specialist/Supervisor make at companies like WISCONSIN INDIANHEAD TECHNICAL COLLEGE in the United States? The average salary for Administrative Specialist/Supervisor at companies like WISCONSIN INDIANHEAD TECHNICAL COLLEGE in the United States is $61,984 as of August 27, 2021, but the range typically falls between $54,518 and $69,451. Salary ranges can vary widely depending on many important factors, including education, certifications, additional skills, the number of years you have spent in your profession. With more online, real-time compensation data than any other website, Salary.com helps you determine your exact pay target.  View the Cost of Living in Major Cities

About WISCONSIN INDIANHEAD TECHNICAL COLLEGE

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What does an Administrative Specialist/Supervisor do at companies like WISCONSIN INDIANHEAD TECHNICAL COLLEGE?

Position Overview

The Administrative Specialist/Supervisor provides administrative support for the local Associate Campus Administrator/Vice President and serves as unit office manager.  Job duties include assisting the Associate Campus Administrator/Vice President in carrying out his/her operational responsibilities and providing a high level of customer service to internal and external customers, students, staff, and faculty.  This position may supervise divisional support staff relative to organizational structure, and local support staff including the Conference Center personnel, duplication, and call staff as applicable at their home campus location.

Key Responsibilities

  • Model core abilities that reflect WITC’s mission, vision, values and Learning College tenets by:
    • Assessing own learning and progressing toward established personal and professional goals.
    • Demonstrating creativity, critical thinking, and problem-solving skills.
    • Communicating effectively in personal and group settings.
    • Contributing to a diverse, respectful, and inclusive working and learning environment.
    • Effecting change and demonstrating flexibility and positive leadership.
    • Acquiring and applying technology to working and learning.
  • Provide overall administrative support for the local Campus Administrator/Vice President including:
    • Coordinate and communicate divisional meetings
    • Prepare agendas, minutes, and other materials as needed
  • Supervise Conference Center Technician, Campus Support Technician/Assistant, Duplication, and departmental Call Staff as applicable to the local campus
  • Manage campus and divisional projects as assigned by the local Campus Administrator/Vice President
  • Oversee campus administrative operations, including:
    • Make and/or authorize campus purchases (e.g. office supplies, equipment, and furniture)
    • Coordinate All-Staff and Regional Leadership meetings, Campus Inservices, and other local meetings as needed and provide administrative support as necessary
    • Assign offices, cubicles, and storage space in collaboration with Facilities Maintenance Supervisor and Regional Leadership Team
    • Manage campus page on The Connection
  • Serve as liaison with other departments, campuses, and the public
  • Serve as the Human Resources representative for the local campus
  • Assist with payroll/electronic timesheet entry, serving as backup to other managers as needed
  • Coordinate employee recruitment process for the local campus
  • Coordinate campus work study program in collaboration with campus Financial Aid Advisor
  • Maintain and reconcile administrative budgets, approve and monitor expenditures, perform analysis on accounts, and resolve account discrepancies
  • Actively participate in campus, divisional, College, and state teams
  • Ensure confidentiality and control access to sensitive information
  • Other duties as assigned.

Physical Requirements

Exerting up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls requires exertion of forces greater than that for sedentary work.

Minimum Qualifications

  • Associate Degree
  • Two years related work experience
  • Strong customer service skills
  • Ability to communicate effectively both written and orally
  • Proficiency in the use of a computer and computer applications including Microsoft Office
  • Proficiency in the use of current technology including audio/visual equipment, conferencing equipment, desktops/laptops, network/internet access
  • Knowledge of modern office practices and procedures, and demonstrated skill in their application
  • Ability to contribute to a team environment
  • Ability to be detail-oriented, well organized, work independently on assigned tasks, and work under pressure
  • Ability to obtain driver’s license and insurance coverage in accordance with College policy

Preferred Qualifications

  • Supervisory experience
  • Previous experience working with budgets and budget cycles
  • Previous experience with Human Resources processes and practices.

Salary

Management Grade 5
FY20 Wage Range Table
$42,667

Benefits

More detailed information online at https://www.witc.edu/about-witc/employment/benefits

Task List

 

Task Description

% of Time (annual basis) Total = 100%

Scope of Responsibility

Importance Level

Frequency Scale

Coordinate hiring process for Superior campus

·        Communicate/coordinate with search committee, HR, Conference Center Technician, candidates, IT, and other campus resources through the hiring process

·        Coordinate and prepare interview day space, catering, paperwork and activities

 

 

20

 

 

Campus

 

 

High

 

 

Weekly

Coordinate and participate in collegewide and campus-based events, committees, and teams

·        Marketing/Web Team Meetings & Retreat (coordinate)

·         Superior Regional Leadership Team (coordinate)      

·         Superior All Staff Meetings (coordinate)      

·         Collegewide and Campus Inservices (coordinate)   

·         Other meetings and events as assigned          

 

 

 

 

20

 

 

 

 

Collegewide

 

 

 

 

High

 

 

 

 

Weekly

HR liaison/onboarding processes for new hires

·        Coordinate set up of workspace, technology, training, any other needs of the new hire/supervisor

·        Facilitate and complete new hire paperwork with new hire, including I-9 in-person verifications

·        Maintain faculty area map

·        Answer any questions of the new hire, supervisor, and/or act as a resource to find the right answer

 

 

 

15

 

 

 

Campus

 

 

 

High

 

 

 

Weekly

Oversee campus office operations/office management

·        Act as campus/college knowledge resource

·        Approve departmental budget items

·        Oversee campus supply inventory and ordering

·        Participate in Canteen check-in meetings by providing feedback to Canteen from various campus staff

·        Ensure retirees are recognized at their last all staff meeting

·        Coordinate Campus Site Improvement Team

 

 

 

10

 

 

 

Campus

 

 

 

Medium

 

 

 

Daily

 

o    Ensure the look of the campus is aligned with the WITC brand and order wall photos, as needed and as budget allows

o    Coordinate signage throughout the building

·        Participate in planning and execution of campus construction projects

 

 

 

 

Act as Associate Vice President/Campus Administrator ambassador and administrative support

·        Complete administration, communications, organizational planning documents, projects and/or other tasks

·        Act as Campus Administrator liaison to various groups and

individuals

·        Compile reports and other means of preparation as needed for Campus Administrator’s various meetings

 

 

 

10

 

 

 

Department

 

 

 

 

Medium

 

 

 

Weekly

Coordinate Superior Campus Work Study Program with Financial Aid Staff

·        Coordinate with Financial Aid, Work Study-eligible students, and staff/faculty on availability, processes and paperwork

·        Meet with students to complete paperwork

·        Approve e-timesheet for work study hours at a managerial level

·        Coordinate with work study, call staff, Business Services, etc., regarding e-timesheet training, hours, e-timesheet usage and procedure

·        Troubleshoot and solve technology, e-timesheet issues between students, supervisors, and payroll

 

 

 

 

 

 

10

 

 

 

 

 

 

Campus

 

 

 

 

 

 

 

Medium

 

 

 

 

 

 

Weekly

Manage the WITC-Superior Conference Center

·        Supervise and coach Conference Center Technician

·        Schedule and monitor Conference Center Technician’s hours and tasks

·        Backup coverage for Conference Center Technician

·        Be aware of Conference Center policies and make decisions regarding the Conference Center such as: which client to give room preference, ensuring that an event/training from an external agency is not in conflict with a WITC course, and when to schedule a conference if a request is outside of normal business hours

·        Use creativity and problem-solving skills to accommodate requests when the conference center is full

·        Ensure professionalism of the Conference Center by ordering/coordinating:

o    Up-to-date branding (podium logos, etc.)

o    Signage/lettering

o    Up-to-date equipment (LCD projectors, microphones, etc.)

·        Work with maintenance when there are facility issues in the conference center

 

 

 

 

 

 

 

 

 

 

10

 

 

 

 

 

 

 

 

 

 

Campus

 

 

 

 

 

 

 

 

 

 

 

Medium

 

 

 

 

 

 

 

 

 

 

Daily

Manage Marketing Resources and Superior Campus pages on The Connection/ Microsoft TEAMS

·        Update and maintain Marketing and Superior Campus QuickLinks, announcements, and other postings on The

 Connection/Microsoft   TEAMS

·        Maintain All Staff agendas and minutes

·        Maintain Regional Leadership Team agendas and minutes

 

 

 

5

 

 

 

Department

 

 

 

Low

 

 

 

Bi-weekly

 

·        Maintain Marketing Team agendas and minutes

 

 

 

 

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$54,518 Low Average $61,984 High $69,451

Understand the total compensation opportunity for Administrative Specialist/Supervisor at companies like WISCONSIN INDIANHEAD TECHNICAL COLLEGE, base salary plus other pay elements

Average Total Cash Compensation

Includes base and annual incentives

$54,518
$69,451
$61,984
The chart shows total cash compensation for the WISCONSIN INDIANHEAD TECHNICAL COLLEGE Administrative Specialist/Supervisor in the United States, which includes base, and annual incentives can vary anywhere from $54,518 to $69,451 with an average total cash compensation of $61,984. Total compensation includes the value of any benefits received in addition to your salary and some of the benefits that are most commonly provided within a total compensation package including bonuses, commissions, paid time off, and Insurance. The total cash compensation may get paid differently by industry, location, and other factors.
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