Lead Document Controller

Job Description

Role: Lead Doc Controller

Location: Based in our Suffolk or London office with hybrid working available

Pay rate: Up to £237.50 Per Day

Full Time

Job Purpose / Overview

The Lead Document Controller within the Project Delivery Organisation (PDO) is responsible for ensuring nuclear industry and major project best practice in documented information and records are defined and deployed across their Document Control teams projects and contracts within the Delivery organisation. They will ensure that the documented information and records management arrangements and requirements are clearly communicated for effective deployment by the projects and their supply chains. They will support the Document Control & Information Manager, Head of Function and PDO Quality Director in discharging their Licence Conditions compliance owner and manager duties.

As the project/contract/supplier focal point for implementation of the sites document strategy, the position requires an individual who is comfortable as the visible champion for document management and who will positively support the drive for documents right first time within Multi-Disciplinary Teams (MDT), including implementation of lessons learned from the project.

They will work in close collaboration with the sites project Multi-Disciplinary Teams (MDT), other project functions and the supply chain to ensure that documents are delivered consistently (safely, efficiently, and right first time) compliant with the nuclear site licence requirements and industry best practice.

Principal Accountabilities

• Maintain, issue, and distribute controlled copies of information, keeping up-to-date records of all information and ensuring that it is available to the Project Team.
• Provision of advice and information to ensure team members are compliant with the document management system process and procedures and best practice is incorporated.
• Liaison with a variety of stakeholders including the Project Team, Contractors and Suppliers with respect to issue of information and document storage.
• Carry out conformance checks on document and drawings with regards to status and format in accordance with procedures.
• Assist Project Managers in maintaining a compliant and organised document filing structure in both hard copy and electronic format.
• Support to Project Managers in preparing documentation at close out of projects and documentation for archive in either hard copy or electronic format as required
• Identify, capture, and implement document management lessons learned from the HPC Project team and other industry experience for incorporation into the project development phases
  
  

Essential

Knowledge & Skills

• The ideal candidate would have Lead Document Controller experience or similar ideally within a project environment dealing with engineering data and use of an Electronic Document Management System to maintain documents and records.
• Competence with Adobe Acrobat is desirable along with the Microsoft suite of applications (Word, Excel, PowerPoint, Visio, and Outlook). Experience of working within a technical / engineering environment would also be beneficial.
• The candidate should possess a high level of organisational skills, can prioritise workload and work under pressure.
• Working as a relationship builder and being self-motivated is essential to the role, who recognises how their position impacts and influences others.
• The individual should have a good understanding of electronic file types and the requirement for accurate document referencing.
• Must have major project records / document and data/information management experience
• Strong organisational and management skills
• Act as a strong advocate for best practice, able to support and defend practical deployment and solutions, whilst remaining open to the ideas of others
• The ability to build effective relationships with internal and external stakeholders
  
  

Desirable

• Teamcenter EDRMS Experience would be advantageous
• Knowledge and understanding of industry Nuclear Site License Conditions
  
  

Qualifications & Experience

• Experience of interfacing with project teams and with supply chain organisations
• Experience of implementation and management of record, document and date information managements methodologies and tools with a major project environment
• Understanding and application of the quality process applicable to document management.
  
  

Desirable

• Experience in the application of ISO9001/19443, ISO14001, ISO 45001 and GSR2 standard in a multidisciplinary project environment
• Large Scale infrastructure project experience
• Previous experience of working in a highly regulated environment
  
  

Previous experience within the nuclear industry.

Manpower UK is acting as an Employment Business in relation to this vacancy.