Project Admin Support

Project Admin Support – Inside IR35

Contract Term: 3 months (possible extension)

Contracting Authority: MoD

Location: Hybrid Working (two days per week onsite – Corsham)

The Ministry of Defence (MOD) is a central government department with a mission to protect our country and provide the ultimate guarantee of its security and independence, as well as helping to protect its values and interests abroad.

To do this we have an annual budget of almost £40 billion and a workforce comprising 193,000 people, almost 59,000 of whom are civilians. We currently manage more than £11 billion of spend every year.

Our work really matters; we offer engaging roles which have a direct impact on the quality of services we provide. We employ people in many different roles and in many locations across the UK and abroad. We have jobs in policy, finance, HR, IS/IT, commercial and project management and all the types of jobs you would expect to find in a government department, or indeed in the private sector. We also employ doctors, dentists, teachers, police, fire service, quantity surveyors, and engineers to name a few. There are many opportunities to develop and progress both within MOD and across the wider Civil Service, whether you’re a permanent appointee or an interim.

Job Purpose:

The role of the Project Admin Support covers a diverse range of activities to support the delivery of the project’s objectives. The Project Admin Support enables the smooth running of the project by supporting the project managers through the operation of project management processes, and the co-ordination of business management actions and activities on their behalf.

SC Clearance is an essential requirement for this role, as a minimum you must be eligible and willing to undergo these checks.

As a Project Admin Support, your main responsibilities will be:

• Assist with and maintain appropriate systems to enable effective planning and scheduling.
• Assist in maintaining project controls and in producing project reports.
• Responsible for project file management using robust version control. Organise key project meetings and provide secretariat support.
• Management of staff as appropriate. Onboarding and Offboarding of staff including arranging meet/greets and first day.
• New contract requisitions, Contract amendments and Purchase requisitions stakeholders. Act as the focal point for project responses to external requests for information.
• Assist with the monitor of project spend and contribute to the compilation of budgets.
• Maintains an accurate asset register for the project.
• Timely and accurate management of all invoices, timesheets and CP&F receipting including end of month reconciliation.
• Assist with and maintain risk and issue logs, escalating as appropriate.
• Management of JIRA for the team.

You’ll have:

• Experience of working across boundaries, ie finance, business management, security
• Good information management skills
• Ability to work to short deadlines and to prioritise accordingly.
• Experience in use of office collaborative tools, ie SharePoint, MS Teams

If this Project Admin Support role sounds like something that you would be interested in, please click the link to apply or get in touch with Michelle.floyd@weareams.com

Disability confident

As a member of the disability confident scheme, MOD guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.

Armed Forces Covenant

MoDis proud to support the Armed Forces Covenant and as such, we guarantee to interview all veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all the essential criteria, wewill interview the best candidates from within that group.

If you qualify for the above, please notify us on PSRapplications@publicsectorresourcing.co.uk.

We will be in touch to discuss your suitability and arrange your Guaranteed Interview.

Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let me know.

In applying for this role, you acknowledge the following “this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different”.

Please be aware that this role can only be worked within the UK and not Overseas.

Job Types: Full-time, Fixed term contract
Contract length: 3 months

Work Location: On the road