Workshop Fleet Administrator

Job reference number 313647

Workshop Fleet Administrator - South West & IOW Cluster

Salary starting at £25,721, Annual bonus pottential
Company pension scheme with highly competitive contribution rates
Generous annual leave offering of 25 days, plus bank holidays,
Permanent, Full time

F&MS SC Poole, The Alpha Centre, Poole, BH17 7AG

An exciting opportunity has arisen to join Royal Mail as a Workshop Administrator.

About the role

In the role of Fleet Administrator, you'll be responsible for coordinating and managing the fleet of vehicles for an organization. You'll oversee the acquisition, maintenance, and disposal of vehicles, ensuring their optimal utilization, cost-effectiveness, and compliance with relevant regulations. The Fleet Administrator works closely with various departments, suppliers, and drivers to ensure a smooth and efficient fleet operation.

An area of the role is Fleet Management, where you'll develop and implement fleet management policies, procedures, and strategies.

You''ll coordinate vehicle procurement, including selection, negotiation, and purchase or lease agreements.

You'll maintain accurate records of all vehicles, including registration, insurance, maintenance, and repairs. In addition to this you'll monitor and optimize fleet utilization, ensuring the right number and types of vehicles are available to meet operational needs.

You'll ensure compliance with relevant regulatory requirements, such as vehicle licensing, inspections, and emissions standards.

You'll establish and enforce safety policies and procedures for drivers.

A further element of thsi position is maintenance and repairs where you'll oversee routine maintenance and repairs for the fleet and also coordinate with maintenance providers, ensuring timely and cost-effective service.

You'll maintain a preventive maintenance schedule to minimize breakdowns and extend vehicle lifespan and also manage warranty claims and work closely with suppliers to resolve vehicle issues promptly.

You'll maintain accurate and up-to-date fleet data, including vehicle inventory, maintenance logs, and driver records.

You'll generate regular reports on fleet performance, including fuel consumption, maintenance costs, and utilization rates.

You'll analyze data and identify trends or areas for improvement in order to provide recommendations to management based on data analysis.

You'll also be responsible for budgeting and cost control, where you'll develop and manage the fleet budget, including forecasting and tracking expenses.

You'll Identify cost-saving opportunities and implement strategies to optimize fleet operations.

You'll negotiate favorable rates with suppliers and service providers.

You'll monitor fuel prices, analyze consumption patterns, and implement fuel-saving initiatives.

Shift Pattern: Monday - Friday, 7am – 2.30pm

About You

In order to be sucessful in this role you will have the following skills and experience:

• Computer literate – preferably with experience in a range of software packages including M5, Excel, Word, PowerPoint etc.
• Good standard of organisational skills

• Confident communication skills including telephone call handling and e-mail/written correspondence.
• PSP & SAP trained (or undertake training)
• Good standard of numeracy.
• Working knowledge of internal support functions, processes and systems for example finance and procurement procedures.

Extra Benefits

Your career in safe hands

At Royal Mail we value our people and we want our people to be proud to work for our businesses.

We have the assets, the infrastructure and the scale that others don’t, yet we are a big part of the communities we operate in, making billions of precious deliveries each year. We are responsible for the largest B2B customer database in the UK and are one of the largest employers in the UK, providing one in every 194 jobs.

An operation of this size needs a strong support network, and the HR, Legal, Finance, IT, Risk & Governance, Customer Experience, Sales & Marketing departments are all integral to helping us to utilise the latest technology and business approaches to optimise, automate and digitise our operations.

Royal Mail is a forward thinking, innovative organisation, that is also committed to reducing emissions and improving air quality in our communities. This includes investing in technologies such as electric vehicles, drones, alternative fuel trucks and energy improvements to our estate.

Next Steps

The next stage of the selection process will be a face to face/virtual interview consisting of competency based and role specific questions. We plan to hold interviews on w/c 5th August 2024.

Trust forms the foundation of everything we do in Royal Mail. We want to be transparent about what kind of qualities we are looking for and build trust from the very beginning of your journey with us. The first step is your interview, and we mean ‘your’ interview. We want to give you the opportunity to shine. To enable you to do this, we will provide you with your interview questions ahead of the interview taking place. This will allow you time to prepare, and ensure you have your best examples in mind. Royal Mail Group values both trust, and our people.

We don’t expect every candidate to meet the full criteria for the role. If your experience looks a little different from the job requirements, but you feel you have the relevant skills to bring value to the role, we’d love to learn more about you.

Royal Mail are proud of our diverse employee network groups and the active role they play to support belonging and encourage a positive work environment. We are firmly committed to inclusion and passionate about our people representing the communities we serve.

We are happy to support your need for any adjustments during the application and hiring process. Please share the details within your application if required.

We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.

Closing Date: Thursday 18th July 2024. . Please note, this advert may close early if the appropriate number of applications has been reached.

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