As a Document Controller based within the Spencer Group Head Office in Hull, you will be a key member of the Information Management Team, supporting the accurate and efficient recording of information produced across all IT Systems.
You will be responsible for the external issue of this information and verifying the accuracy of controlled content prior to submissions. You will also manage incoming information and its subsequent recording and internal distribution.
You will work closely with all sectors of the organisation to ensure contractual project data is effectively and efficiently controlled in line with all internal procedures.
Duties
- Issuing of project documentation to external stakeholders and internal sectors using Spencer’s bespoke document management system and additional software including Aconex, Teams, Assetwise, CEMAR etc.
- Stringent checking and reviewing of documents to ensure accuracy prior to submissions, ensuring the latest revisions are circulated.
- Ensuring our internal procedures for document management are adhered to, and challenging any non-conformances
- Maintaining and updating of project records and document control registers.
- Liaising with all levels of the project team, clients, external designers and sub-contractors.
- Appropriately manage the recording and internal distribution of incoming information received in multiple formats (Email, Dropbox, We Transfer etc)
- Compilation of system reports and cross referencing of information recorded.
- Actively look for innovations that support our culture of continuous improvement.
- Other ad-hoc duties as and when required to support the information management team.
Requirements
-Must have excellent communication skills, both verbal and written.
-Have a good eye for detail and work to a very high standard of accuracy.
-Ability to prioritise your work in a fast-paced environment.
-Flexible approach and ability to work under pressure to meet tight deadlines when required.
- Ability to work independently or within a multi-disciplinary team.
-Ability to support and contribute to any performance improvements implemented.
-Excellent computer skills are required and experience of Microsoft Office applications is essential
Key Skills
- Must have excellent communication skills, both verbal and written.
- Have a good eye for detail and work to a very high standard of accuracy.
- Ability to prioritise your work in a fast-paced environment.
- Flexible approach and ability to work under pressure to meet tight deadlines when required.
- Ability to work independently or within a multi-disciplinary team.
- Ability to support and contribute to any performance improvements implemented.
- Excellent computer skills are required and experience of Microsoft Office applications is essential.
Qualifications & Experience
- A sound knowledge of working in a Collaborative Working Environment is required
- Previous Document Control experience from a similar industry related organisation is essential
- Experience of CEMAR is desirable but not essential
- GCSE Maths and English grade A-C
Job Type: Full-time