Data Entry Clerk

Company Bio

JANX is a well-established company and leads the market in highly specialized non-destructive testing and inspection services. JANX is located in the center of numerous unique industries which provides our employees with a wide range of experience.

We provide NDT, new construction, maintenance, and inspection services in all aspects of the oil and gas industries, including exploration, transmission, refining, storage facilities, and all oil related support industries.

Equal Employment Opportunity/M/F/disability/protected veteran status

Position Purpose

• The main function of the Data Analyst 1 is to perform analysis, review, reconciliation and/or entry of inspection or maintenance-related data into commercial or proprietary data management systems.

Duties and Responsibilities

• Support technicians’ efforts to generate reports in a timely manner.
• Generate draft and final reports using proprietary software.
• Review reports/make edits to reports.
• Issue document revisions in a controlled manner.
• Track status of reports.
• Follow up with clients and technicians regarding reports and the status of reviews.
• Organize/archive electronic data/records/reports.
• Manage the reporting database (SQL, Visions, Ultrapipe, PS AIM, etc).
• Create report setup files. In scope.
• May require some travel to client field locations.
• Use various data management systems to maintain customer records.
• Code information for entry into data management systems.
• Compile, sort and verify the accuracy of data before it is entered.
• Compare data with source documents, or re-enter data in verification format to detect errors.
• Store completed documents in appropriate locations.
• Locate and correct data entry errors, or report them to supervisors.
• Maintain logs of activities and completed work.
• Maintain a strong customer service focus
• Maintain records of applications made.
• Update operational records using computer terminals.
• Inform customers by mail or telephone of additional steps they need to take to obtain data.
• Perform routine data entry and other office support activities, including creating, sorting, photocopying, distributing, and filing documents.
• Must maintain a strong focus on cross functional teamwork with both internal and external stakeholders.
• Enforce and abide the requirements of safe operation and personal safety using required Personal Protective Equipment and Safe Practices per company policy.
• Perform all other duties as assigned.

Supervisory Responsibilities

• Not Applicable.

Knowledge and Skills

• Attention to detail and accuracy. 
• A sense of urgency and follow-thru to meet tight deadlines.
• Demonstrates a systematic approach in carrying out assignments. Is very orderly and excels at cutting through confusion and turning chaos into order.
• Firmly adheres to the values and ethics of JANX. Exhibits honesty, discretion, and sound judgment.
• Possess excellent communication skills to convey information to customers and colleagues effectively.
• Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.
• Ability to organize, prioritize, and perform multiple tasks with minimal supervision.
• Strong computer skills, including Microsoft Office.
• Inspection database knowledge preferred. 
• Demonstrates a strong ability to identify, analyze and solve problems.
• Shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be completed.

Education and Work Experience

• High School Diploma or Equivalent.
• 0-2 years’ experience analysis, review, reconciliation and/or entry of inspection or maintenance-related data into commercial or proprietary data management systems such as Credo, Visions, Ultrapipe, PS AIM, Miridiam, I-Dart, SQL, etc. 
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Certificates and Licenses Required

• Must meet minimum company requirements to operate a company vehicle and be eligible for coverage under Company insurance program.

Physical Activities and Requirements

• The ability to listen to and understand information and ideas presented through spoken words and sentences.
• The ability to read and understand information and ideas presented in writing.
• The ability to communicate information and ideas in writing so others will understand.
• The ability to choose the right mathematical methods or formulas to solve a problem.
• The ability to see details at close range (within a few feet of the observer).
• The ability to communicate information and ideas in speaking so others will understand.
• The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• The ability to add, subtract, multiply, or divide quickly and correctly.
• The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• The ability to identify and understand the speech of another person.
• In compliance with American with Disabilities Act (ADA), JANX will make reasonable accommodations that are appropriate and consistent within our legal obligations.

Working Conditions

• The physical environment requires the employee to work in an atmosphere protected from weather conditions but not necessarily from temperature changes.
• The noise level in the work environment is usually quiet to moderate.
• Overtime required during the week and weekend with work volume