What are the responsibilities and job description for the Program Manager position at Aptima?
Description
Program Managers at Aptima lead the planning, execution, monitoring, and controlling of multiple Aptima projects that are part of a multi-project portfolio, designed to achieve specific organizational objectives. They are responsible for scheduling, staffing, risk mitigation, subcontractor/ consultant management and financial cost management. They also develop and maintain customer relationships, which are at the core of Aptima’s success.
Plan
Program Managers at Aptima lead the planning, execution, monitoring, and controlling of multiple Aptima projects that are part of a multi-project portfolio, designed to achieve specific organizational objectives. They are responsible for scheduling, staffing, risk mitigation, subcontractor/ consultant management and financial cost management. They also develop and maintain customer relationships, which are at the core of Aptima’s success.
Plan
- Identify project hiring needs and work with supervisor and Aptima support organizations to requisition and select staff.
- Generate a comprehensive project plan of action to ensure programs are completed on time and within budget.
- Define program scope, milestones, and objectives in accordance with client technical and contractual requirements.
- Determine resource requirements, define team member roles, and assign duties.
- Schedule quality assurance checks at appropriate times for all work products and deliverables.
- Develop performance-based measurements for project objectives to include resource usage, task completion, risks, delivery of quality products in accordance with schedule and budget.
- Execute project plans and revise as necessary in accordance with an Agile framework management approach.
- Ensure that program schedule, performance, and deliverables requirements are met and devise mitigation strategies in the event of deviations/anomalies.
- Prioritize and adapt tasking and sequence of work as required to ensure projects are on schedule and on budget and advise supervisor of changing requirements
- Ensure project deliverables comply with contract requirements and provide process improvement recommendations to supervisor for change management submission and documentation as applicable.
- Resolve internal project team and external stakeholder problems issues or conflicts as required, and vet proposed solutions with supervisor.
- Identify and document potential project risks and/or issues e.g., scope creep and vet proposed risk mitigation strategies with supervisor immediately
- Meet and confer with stakeholders on a regularly scheduled basis regarding the status and progress of program.
- Monitor performance-based metrics and provide supervisor with proposed solutions. Includes resource usage, task completion, risks, and delivery of quality products in accordance with schedule and budget.
- Monitor and control tasks based on contractual requirements, engaging with the Contracts Department as necessary and keeping supervisor informed.
- Ensure compliance with Government principles, requirements, regulations, and contracts engaging with the Contracts Department as necessary and keeping supervisor informed.
- Ensure compliance with CMMI processes to include Quality Assurance, document change management recommendations as applicable and provide to Change Control Board, keeping supervisor informed.
- Provide timely communication of any issues along with proposed management and mitigation strategies that may impose project risk e.g., scope.
- Perform client ‘thought leadership' to create/augment opportunities and support growth of all capabilities and/or products related to current and existing programs/clients.
- Maintain situational awareness for potential new work and new clients.
- Write Statements of Work (SOW), Performance Work Statements (PWS), Rough Orders of Magnitude (ROM), and/or technical and cost proposals for new task/delivery orders and Government contracts.
- Demonstrated technical and project team tactical and strategic leadership of program/job requirements, including prior experience related to technical, business development, staff, and proposal activities.
- Experience streamlining and improving processes in support of increasing project and process efficiency and effectiveness.
- Experience with Agile project and program management methods, processes, and tools to include the Microsoft Office suite of tools (e.g., MS Project, MS Excel, MS Teams, MS SharePoint).
- Experience with Agile software development.
- Experience with Government compliance principles, requirements, regulations, and Government contracting knowledge.
- Masters’ Degree in Project Management, Business Administration, or related field plus a minimum of three years of progressive experience in management of large and complex projects or programs.
- Certified Project Management Professional (PMP) preferred.
- Experience and education may be substituted by outstanding history of achievement.
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