Property Administrator

Position Summary:
The Property Administrator will provide administrative and operational support for the efficient running of the management office and commercial property.

Job Responsibilities:

• Receive, respond to and direct incoming phone calls. Greet tenants and third-parties who visit in person. Establish and maintain positive relationships with tenants, vendors and guests.

• Receive, open and distribute incoming mail. Manage outgoing correspondence and other mailings.

• Create and enter work order requests that are received either by phone or e-mail and distributes to appropriate person.

• Maintain Certificate of Insurance for both tenants and vendors. Manage both tenant and vendor files on an ongoing basis.

• Function as day-to-day liaison with tenants, construction contractors, security service, vendors, cleaning contractor and others. Communicate routine needs and respond to third-party requests. Escalate significant issues to management as necessary.

• Support property management in establishing and maintaining a positive tenant relations program, assuring good public relations and tenant satisfaction programs by professionally and effectively aiding and assisting tenants with any problems that arise.

• Assist with coordination of tenant move-ins/move-outs, lease executions/terminations, tenant signage, etc.

• Assist property management with preparation of the annual budget and provide on-going support with variance analysis, reporting, etc.

• Monitor office supplies, postage supplies, stationary, etc. Order items needed and/or requested in a timely manner and within the budget guidelines.

Job Requirements

• One to two years’ experience in commercial real estate (office) is strongly preferred.

• Excellent organizational skills; verbal and written communication skills.

• Experience with policies and procedures related to the efficient and effective running of a property management office for commercial assets including but not limited to, property operations, leasing, development, construction, safety regulations, etc.

• Ability to multi-task and work well in a fast paced environment

• MS Office including Excel, Word, PowerPoint, Outlook

• Familiar with Yardi or similar software application

• Familiar with Angus or similar software application

Job Types: Full-time, Contract

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Experience level:

• 1 year
• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: On the road