Sales Coordinator

B&T Hospitality Management is looking for a Dual Property Sales Coordinator for the Hyatt Place and Hilton Garden Inn hotels, both in Lehi, UT. Individual will work closely with Dual Property Director of Sales to complete all sales and events related tasks. Salaried position with monthly bonus available.

Job description

Position is responsible for all sales support and admin functions at the Hyatt Place and Hilton Garden Inn, in Lehi, UT in addition to coordinating all in house meetings and banquet events. Ideal candidate would have hotel and/or sales/event planning experience.

Meeting Space and Banquet Events:

Greet all groups as they arrive on property

Work with kitchen and front of house staff to ensure all meetings and events go smoothly from start to finish.

Collect payment and pre authorization for all events

Sales Support :

Maintain good rapport with clients. Work closely with other departments to coordinate details, special requests, VIP packages and promotions

Send appropriate collateral, or direct calls to sales management staff as necessary.

Give site tours.

Coordinate the delivery of requested equipment and food for meeting rooms with other departments, when necessary.

Assist clients/groups with copies of receipts, invoices, etc

Inform Sales Managers of potential problems with clients and progress of special projects.

Coordinate client gifts with Sales & guest recognition programs with Front Office.

Manage group-hotel inventory and input rooming lists. Advise Director of Sales on any group cut off dates

Create and maintain trace system for group thank you gifts once group checks out

Close out month end house accounts with the assistance the Assistant General Manager

Responsible for maintaining and building all group blocks, special corp/local accounts in hotels PMS system.

Assisting Director of Sales with daily email prospecting

Create, maintain, and promote hotel through Social Media sites like (Instagram, Facebook, etc)

Administrative:

Prepare and send out all group contracts, proposals and rate agreements

Responsible for organizing and maintaining all records and files for the sales team, including group contracts, rate agreements, group resumes etc.

Maintain and replace office supplies as needed, including sales collateral.

Additional Requirement:

Must have a reliable form of transportation

Must be willing to work Weekends as needed

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Experience:

• Hotel: 1 year (Preferred)

This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.