What are the responsibilities and job description for the Contract Administrator position at JLL?
Contract Administrator - What this job involves
This role is primarily responsible for ensuring that procurement, risk and contract compliance requirements are met and maintained with a focus on the document management of supplier contract relationships.
Administrative Functions (50%):
Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry/management support via SCMP technology platform.
Responsible for data integrity of contract database and other data management tools.
Ensure required due diligence completed for supplier on-boarding, including Corrigo administration
Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.
Utilize contract management software (Jaggaer/Bravo) to administer contracts from draft to closeout and execution.
Communication and Relationship Coordination (20%):
Responsible for prioritization, communication, coordination and contract negotiation with suppliers and operations teams
Manage incoming/outgoing transitions plans for service providers, communicating any contract changes.
Compliance (30%)
Ensure compliance by auditing sourcing and contracting policies and procedures.
Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal/risk management.
Track all correspondence and authorizations by maintain detailed and accurate files.
Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs
First level of contact for COI/ISNetworld/Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; responsible for managing and monitoring COI data in various platforms.
Sound like you? To apply you need to have:
Bachelor's Degree in Business, Purchasing and/or Supply Chain Management or equivalent experience supporting real estate, facilities services or Supply Chain Management
Strong oral and written communication and inter-personal skills.
Organization skills with strong analytical ability.
Excellent PC skills, proficient in all MS applications
Estimated compensation for this position is: $51,700-$65,000 base
The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data
Location: REMOTE based in the United States
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
This role is primarily responsible for ensuring that procurement, risk and contract compliance requirements are met and maintained with a focus on the document management of supplier contract relationships.
Administrative Functions (50%):
Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry/management support via SCMP technology platform.
Responsible for data integrity of contract database and other data management tools.
Ensure required due diligence completed for supplier on-boarding, including Corrigo administration
Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.
Utilize contract management software (Jaggaer/Bravo) to administer contracts from draft to closeout and execution.
Communication and Relationship Coordination (20%):
Responsible for prioritization, communication, coordination and contract negotiation with suppliers and operations teams
Manage incoming/outgoing transitions plans for service providers, communicating any contract changes.
Compliance (30%)
Ensure compliance by auditing sourcing and contracting policies and procedures.
Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal/risk management.
Track all correspondence and authorizations by maintain detailed and accurate files.
Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs
First level of contact for COI/ISNetworld/Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; responsible for managing and monitoring COI data in various platforms.
Sound like you? To apply you need to have:
Bachelor's Degree in Business, Purchasing and/or Supply Chain Management or equivalent experience supporting real estate, facilities services or Supply Chain Management
Strong oral and written communication and inter-personal skills.
Organization skills with strong analytical ability.
Excellent PC skills, proficient in all MS applications
Estimated compensation for this position is: $51,700-$65,000 base
The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data
Location: REMOTE based in the United States
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Salary : $51,700 - $65,000
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