What are the responsibilities and job description for the Event Planner position at Jostens?
JOB TITLE:
Event Planner
JOB TYPE:
Full Time - Hybrid
TYPICAL/EXPECTED % OF OVERNIGHT TRAVEL:
20% travel and attendance at assigned sales meetings and conventions
ABOUT YOU:
This role supports Event Management in meeting business objectives by creating innovative, quality events aligned with organizational strategies. Events include national sales meetings, conventions, management meetings, and incentive programs. The primary responsibility focuses on event registration. Secondarily, the incumbent provides support to convention strategies across the organization. The incumbent develops and manages vendor relationships and negotiates all related contracts and services.
Incumbents of this role are required to be on call and/or available after hours, to provide their own mobile device, and to distribute their mobile phone number accordingly. Alternatively, individuals may distribute their office phone number if their office phone is set to forward calls to their personal device when they are not physically present.
YOU HAVE:
- Passion. Self-motivated, able to handle multiple projects and logistics simultaneously, and deadline-driven.
- Technical skills. Basic understanding of CVENT registration system. Proficiency in computer applications and database management including Excel, Access, PowerPoint and Word.
- Event management. Demonstrated knowledge of hotel/convention facility operations (convention space, catering, audio visual) and have knowledge of hotel reservation system operations. Ability to learn new industry, company, product and technical knowledge. Financial and negotiation expertise.
- Coordinating. Ability to utilize resources to create and manage events where people can learn, have fun and are aligned with sales and marketing objectives.
- Experience. Minimum 3 years corporate meeting/convention planning and execution experience, including registration management.
- Education. Bachelor’s degree in business or related field.
- Preferred. 3 years general business experience in a sales/marketing organization and experience working with independent sales reps. Web familiarity and a Meeting Professional certification.
YOU WILL:
- Manage event requirements. This includes developing registration websites, managing the total registration process, managing convention program logistics, managing all pre-event and on-site agenda & logistics, maintaining event budget and reconciling expenses, and developing and analyzing event evaluations and ROI metrics.
- Collaborate. Support the Event Manager in the development of events to meet strategic business objectives.
- Advise. Audit and improve processes and practices.
- Strengthen. Cross-train for general knowledge of all event management projects.
- Help. Conduct special projects in support of business objectives as assigned.
LOVE WHERE YOU WORK:
- We care about your health. We offer competitive healthcare (health, dental, vision, coverage) in addition to voluntary benefits including home and car insurance, pet insurance, flexible spending account, amongst many more.
- We invest in your future. We offer a 401K match vested immediately.
- We believe in flexibility. We provide hybrid work options.
- We want you to unplug when needed. We believe in taking your time off without guilt, including company paid holidays.
- We care about your development. We support tuition reimbursement after 6 months of service.
ABOUT US:
Celebrating over 125 years of business, Jostens has been a part of local communities, working with K-12 schools, colleges and universities, teams, and affiliation groups. Representatives from Jostens touch thousands of schools and groups every day, working to make a difference with products and services that recognize accomplishments and help people tell their stories. These products, along with resources for educators, yearbook curriculum and services to help motivate and inspire like Jostens Renaissance® and Commitment to Graduate (C2G) are all designed to contribute to a positive and rewarding school experience. As a household name and leading brand in our market, we are passionate about being the most trusted partner in celebrating moments that matter. We are a mid-size company with a small company feel, allowing us to move fast and explore innovative ideas.
LEARN MORE ABOUT US:
https://f.io/HIAsH659
ALL ABOUT MARKETING
Our Marketing team leverages digital marketing strategies and tactics focused on schools, independent sales reps, parents and students to deliver the right message, to the right customer, at the right time. Team members will understand and leverage customer insights through data analysis & testing to then create experiences and relevant content throughout the customer journey and to support our specialized products lines including Yearbooks, Class Rings, Graduation Products and Professional Sports. Through executing across a variety of consumer touchpoints on jostens.com, social, e-mail and print materials, the team collaborates with internal partners to create relevant and timely marketing campaigns to meet the needs of our customers. Jostens allows for a hybrid work setting that focuses on creating professional and personal development. We can’t wait to show you what our Marketing Team has to offer at Jostens!
AMERICANS WITH DISABILITIES ACT (ADA):
Jostens is committed to the full inclusion of all qualified individuals. If reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please reach out to our HR team at recruiter@jostens.com or (952) 830-3399.
Jostens is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.
California Privacy Policy: https://www.jostens.com/about/california-employee-privacy-policy
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