What are the responsibilities and job description for the Billing Clerk position at Ledgent?
Growing Gibsonton company is seeking a billing clerk that will be respeonsible for managing and overseeing the billing process for multiple projects. Day to day duties will include:
- Generating Invoices for Projects: Preparing detailed invoices based on project milestones, phases, or completed work, often in accordance with contract terms.
- Tracking Project Costs: Monitoring and recording all expenses related to construction projects, including materials, labor, and subcontractor costs.
- Lien Waivers and Releases: Preparing and managing lien waivers and releases to ensure payments to contractors and subcontractors are documented properly.
- Change Orders: Processing and billing for change orders, which are modifications to the original scope of work that can affect project costs and timelines.
- Progress Billing: Creating progress billings that reflect the percentage of work completed at various stages of the project, common in long-term projects.
- Retainage: Managing retainage, which is a portion of the payment withheld until the project is satisfactorily completed.
- Compliance with Contract Terms: Ensuring all billing is in line with the specific terms and conditions of contracts, including payment schedules, terms, and conditions.
- Communicating with Project Managers: Collaborating with project managers and site supervisors to gather necessary information and ensure accurate billing.
- Accounts Receivable Management: Tracking and following up on outstanding invoices to ensure timely payments from clients.
- Financial Reporting: Preparing reports on project finances, including costs, revenues, and profitability, to assist in financial planning and decision-making.
- Documentation and Record Keeping: Maintaining thorough records of all billing-related documents, such as invoices, receipts, contracts, and correspondence.
- Handling Discrepancies: Addressing any discrepancies or disputes related to billing, working to resolve issues.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
