Coordinator

Job Description

Job Purpose

The Coordinator, Communications will assist in the day-to-day administrative support of the EVP, Global Communications and Marketing for the Universal Studio Group division.

Essential Responsibilities

• Cover the desk (phones, strategic calendar / scheduling, preparing reports and agendas, booking travel, rectifying expenses etc.)
• Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants
• Maintain / update press contact database and business contacts
• Prepare internal and external correspondence as needed
• Track, reconcile and file departmental invoices / accounting alongside the manager of corporate communications
• Assist in preparing key dates and other departmental reports for review
• Assist in meeting preparation including creating presentations and reports outlining key objectives
• Handle office administrative duties for the Communications office (schedule IT, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.)
• Support Communications team on series campaigns and events as needed
• Maintain standards of strict confidentiality with respect to all matters and documents

Qualifications

Basic Requirements :

• Experience with Microsoft Office products ( Word, Excel, PowerPoint, Outlook, Canva or Equivalent Application such as Storydoc)
• Working knowledge of PR coverage tools ( Releasd, Muck Rack, Critical Mention, Cision, etc.)

Desired Characteristics :

• Bachelor’s degree
• Superior organization and ability to meet tight deadlines in a fast-paced environment
• Experience coordinating multiple assignments and projects
• Excellent writing skills with attention to detail
• Proactive, highly resourceful, a problem solver, strong external and internal communications skills
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Ability to work both independently and with a team
• Hard worker with the desire to learn television communications and B2B studio marketing

Additional Requirements :

• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Willingness to work overtime and on weekends with short notice
• Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

Learn more about the benefits offered by NBCUniversal by visiting the of the Careers website. Salary range : $50,000 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability.

You can request reasonable accommodations by emailing .

Last updated : 2024-10-03

Salary : $50,000 - $60,000