Office Manager

SIMA Financial Group, Inc. is a professional services firm headquartered in Richmond, Virginia that employs a talented, client-centered team of professionals and support staff. Our certified and licensed professionals are dedicated to their unique discipline within SIMA’s five core competencies: accounting & tax, payroll & workforce management, employee benefits, corporate retirement and wealth management. We work closely with businesses and individuals to provide a superior experience to our diverse clientele that includes business owners, executives, entrepreneurs, and investors. SIMA identifies and implements financial strategies to more effectively manage both business and personal finances. Founded, grown, and managed in a morally-rich, values- driven environment, SIMA has proudly served clients with professional, personal, and principled care since 1985.

OVERVIEW & RESPONSIBILITIES
The Office Manager is responsible for the organization and coordination of office administration and procedures while ensuring efficiency, communication and safety. This position is primarily responsible for but not limited maintaining the billing system, collections, processing payables, negotiating with vendors, tracking client due dates, managing employee benefits and providing general office support. The Office Manager is responsible for managing internal office communications, preserving office procedures, and overseeing inventory control. In addition, the Office Manager will provide support by answering and directing phone calls, welcoming clients, fielding and resolving client questions, and schedule appointments. The Office Manager will act as the main point of contact for all office administration inquiries and requests.

• Maintain billing system, collections and payables
• Manage relationships with vendors and service providers to ensure invoices are accurate and paid timely
• Manage client phone calls and transfer calls as needed
• Work with vendors and services providers to manage contracts and price negotiations
• Review client due dates and inform appropriate associate of upcoming task
• Manage the employee benefit process to ensure accurate use of benefits
• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
• Greet visitors and direct them to the appropriate person or department
• Manage executives’ schedules, calendars and appointments
• Work with Human Resources to maintain office policies and procedures
• Coordinate with IT department on all office equipment
• Arrange, coordinate, and schedule meetings; prepare meeting documents
• Coordinate conferences; complete conference registrations for company employees
• Complete travel forms and make travel arrangements for office personnel
• Compile data and prepare reports

• Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential
• Participate in the planning and execution of company events
• Fulfill other administrative duties as needed

QUALIFICATIONS & REQUIREMENTS

Education & Experience

• Minimum of 3 years of experience as an office manager or administrative assistant required
• High school diploma or equivalent preferred
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook

Skills & Core Values

• Professional demeanor
• Excellent communication skills, both written and verbal
• High level of confidentiality and professionalism
• Client service oriented
• Strong organizational and time management skills
• Detail-oriented with a high degree of accuracy
• Ability to manage workflow and ensure projects/tasks are processed in a timely manner
• Ability to be proactive and not reactive in all aspects of daily job functions
• Ability to collaborate and operate as part of a team
• Self-motivated and able to work well within a fast-paced environment with firm deadlines

SALARY & BENEFITS
We offer an attractive salary with future opportunities for growth and advancement. In addition, we offer an exceptional benefit package, including an employer 401(k) contributions, Paid Time Off, long-term disability insurance, life insurance, and elective medical, dental and vision benefits.

EOE. SIMA Financial Group, Inc. reserves the right to alter, change, modify and/or terminate this job posting at any time without notice, or obligation, to any party.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Office manager: 3 years (Preferred)

Work Location: One location