Office Manager

Job Title: Office Manager - Property Management

Location: Cottage Grove

Company: TLC Realty

About Us: TLC Realty is a local management company specializing in residential and commercial properties in Cottage Grove and neighboring towns. With a commitment to exceptional service and supporting the community, we are dedicated to being honest, fair, and reliable property managers. We’re looking for a skilled Office Manager to join our team and help us continue to deliver outstanding service to our clients and residents.

Position Overview: We are seeking a highly organized and motivated Office Manager to oversee the daily operations of our small office environment. The ideal candidate will be looking for a long-term position to grow in as the company grows. Preferably with a strong background in managing office functions, excellent communication skills, and a proactive approach to problem-solving. In this role, you will ensure the smooth operation of our office and contribute to the overall efficiency of our property management services.

Key Responsibilities:

• Oversee and manage day-to-day office operations, including scheduling, office supplies, and maintenance of office equipment.
• Act as the primary point of contact for tenants, property owners, and vendors, addressing inquiries, concerns, and maintenance requests promptly.
• Coordinate property management activities such as lease administration, rent collection, and tenant communication.
• Maintain and update property records, including lease agreements, maintenance logs, and invoices.
• Collect and process rental applications.
• Facilitate the onboarding of new tenants and ensure a seamless transition into the property.
• Organize and coordinate property inspections, maintenance schedules, and repair requests.
• Provide administrative support to other team members as needed.

Qualifications:

• Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with a customer-focused approach.
• Proficiency in online office applications (e.g., Microsoft Office Suite, Google Workspace).
• Ability to handle sensitive information and maintain confidentiality.
• Strong problem-solving skills and attention to detail.

What We Offer:

• Supportive and encouraging team dynamic
• The opportunity to be a valued part of a team
• Quiet office environment
• Paid Holidays
• Paid Time Off
• Bonuses

The position has potential to move from an hourly to salary wage with a more flexible in office schedule with proven proficiency in the role.

TLC Realty is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What are you looking to get from your next position that was lacking previously?
• What 3 words would most people use to describe you?
• Is there anything you'd like us to know about you?

Experience:

• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Cottage Grove, OR 97424 (Required)

Ability to Relocate:

• Cottage Grove, OR 97424: Relocate before starting work (Required)

Work Location: In person

Salary : $22